Tapestry

Thank you, Richard and Gary, for your valued input!

"Robert's Rules of Order Newly Revised" is the parliamentary authority in cases where they are not inconsistent with the bylaws or special orders.

I have a question pertaining the amendment of bylaws.  The bylaws have a procedure for their amendment, which requires written notice to be given to the membership three months prior to the convention.

With proper notice, a two-third vote of the membership present, can amend the bylaws.

The proposed amendments were received three weeks after they should have been received.

Can the proposed bylaw amendments be voted on at the upcoming convention?  If they can be voted on, does the vote threshold change?
 

If a different member gave the report, would this then open an opportunity for the chair of the committee, who is opposed to the committee report, to give a "minority report"?

Thank you for your reply; I appreciate the correction and instruction.  And no, until now, I did not realize just how different they are.

https://nationaltoday.com/international-day-of-parliamentarism/

To all our parliamentarians out there, thank you ... for all your dedication and service, to our community and beyond!

Thank you.

When a vote by ballot is recounted, how is it recorded in the minutes?

1) At the time (during the meeting) the initial vote was reported, but showing the results of the recount, instead of what was initially reported.

2) At the time (during the meeting) the recounted vote was reported, stating they are recounted results.

3) Or, are both results entered into the minutes, at the time and place where they occurred?

4) Something else?

Thank you in advance for your help.

57 minutes ago, jstackpo said:

I can't find any such restrictions or permissions for non-members serving on Boards. 

An office carries with it only the rights necessary for executing the duties of the office, and it does not deprive a member of the society of his rights as a member. If a person holds an office in a society of which he is not a member and the bylaws make that officer an ex-officio member of the board, the nonmember is thereby a full-fledged board member with all the accompanying rights; but this does not make him a member of the society. RONR (11th ed.), p. 448, ll. 3-10

32 minutes ago, Richard Brown said:

I think Thomas Jefferson said it very well in the following quote in his Manual of Parliamentary Practice:

" It is much more material that that there should be a rule to go by, than what that rule is; that there may be a uniformity of proceeding in business, not subject to the caprice of the Speaker, or captiousness of the members."

The reference to "the caprice of the Speaker"  is a reference to the presiding officer... the Speaker of the House, in this case.... not to the person speaking in debate.

An excellent reference; thank you, @Richard Brown!  This was, in-part, what transpired in the conversation I referred to in my earlier post on this topic - referencing why we use parliamentary procedure.  The group (committee members) were displeased (to say it mildly) there were so many rules to follow (in our organization, which follows Robert's Rules of Order).

I just referred to this topic today.  These are not my words, but words of a well-resepected parliamentarian.

Quote

Why use Parliamentary Procedure

Assures courtesy to all.

Only one thing is considered at a time.

The rights of the minority are preserved.

The will of the majority prevail.

Is it possible that "the committee" is the nominating committee?

The following statements from RONR 11th Edition may help.  I believe the written notice for a special meeting to be a single document, not to be shared with any other (ie - newsletter), and that the following supports that.  I'm new and learning, and open to all comments.

Quote

The bold and highlight is from me

[page 576] In a separate section it should be provided that "The regular meeting . . . [specifying which one, as "on the last Tuesday in May"] shall be known as the annual meeting." As explained in 9, this meeting is conducted in the same way as any regular meeting, except that officers are elected and annual reports are received from officers and standing committees. 
A section authorizing the calling of special meetings should state by whom such meetings can be called—such as the president, the board, or a specified number of members nearly equal to a quorum—and the number of days' notice required. It may be well to provide that no business shall be transacted except that mentioned in the call (that is, the notice) of the special meeting, although this rule would apply even if not expressly stated (see pp. 91–93). If the bylaws do not authorize the calling of special meetings, such meetings are not permitted—except when authorized by the assembly itself, as part of formal disciplinary procedures, for purposes of conducting a trial and determining a punishment (see p. 660, l. 28 to p. 661, l. 1). 

[page 91 l 26] Special Meeting 
A special meeting (or called meeting) is a separate session of a society held at a time different from that of any regular meeting, and convened only to consider one or more items of business specified in the call of the meeting. Notice of the time, place, and purpose of the meeting, clearly and specifically describing the subject matter of the motions or items of business to be brought up, must be sent to all members a reasonable number of days in advance. The reason for special [page 92] meetings is to deal with matters that may arise between regular meetings and that require action by the society before the next regular meeting, or to dedicate an entire session to one or more particular matters.* As in the case of a regular meeting, the session of a special meeting in an ordinary society is normally concluded in a single meeting, unless the assembly at the special meeting schedules an adjourned meeting (see below). 
Special meetings can properly be called only (a) as authorized in the bylaws (see p. 576); or (b) when authorized by the assembly itself, as part of formal disciplinary procedures, for purposes of conducting a trial and determining a punishment (see footnote, p. 661). A section of the bylaws that authorizes the calling of special meetings should prescribe: 
    1)    by whom such a meeting is to be called—which provision is usually in the form of a statement that the president (or, in large organizations, the president with the approval of the board) can call a special meeting, and that he shall call a special meeting at the written request of a specific number of members; and 
    2)    the number of days' notice required. Unless otherwise provided in the bylaws, the number of days is computed by counting all calendar days (including holidays and weekends), excluding the day of the meeting but including the day the notice is sent. 
The president directs the secretary to send the notice of the special meeting to all members at the society's expense in compliance with the bylaws no later than the required number [page 93] of days in advance, making sure that it contains all the necessary information. 
The only business that can be transacted at a special meeting is that which has been specified in the call of the meeting. This rule, however, does not preclude the consideration of privileged motions, or of any subsidiary, incidental, or other motions that may arise in connection with the transaction of such business or the conduct of the meeting. If, at a special meeting, action is taken relating to business not mentioned in the call, that action, to become valid, must be ratified (see pp. 124–25) by the organization at a regular meeting (or at another special meeting properly called for that purpose). 
The requirement that business transacted at a special meeting be specified in the call should not be confused with a requirement that previous notice of a motion be given. Although the call of a special meeting must state the purpose of the meeting, it need not give the exact content of individual motions that will be considered. When a main motion related to business specified in the call of a special meeting is pending, it is as fully open to germane amendment as if it had been moved at a regular meeting. 

[/quote] edited to end the quote; what follows is from me.

I believe the call (that is, the notice) is a single document, for the purpose as outlined above, to give notice to the members of the action(s) which will be brought forth before the membership during the special meeting and "The only business that can be transacted at a special meeting is that which has been specified in the call of the meeting."  So, why muddy what the purpose of the special meeting is within an e-newsletter containing other topics; let this call (notice) stand alone and speak only for its purpose.