Vern

I think I am still confused. This board has a history of frequently including oral reports by members such as these recent reports. 1 - Board member Julie reported that the subcommittee minutes had been emailed and that the board picnic was scheduled for Saturday. 2- Board member Rod reported that the parking lot repaving and striping would begin on Saturday. 3 - Family Fridays have been successful and August xx will be a workday. I don't see how these differ substantially from an oral report by the treasurer that a monetary gift of a certain amount had been received. This seems like the moderator singling out something he does not want in the minutes rather than a hard/fast rule. What do you think?

As the secretary to a 501c3 board, I record the minutes. In a recent meeting, the treasurer reported that a certain sum had been donated to the organization. I included that fact and the amount of the donation in the minutes. The moderator insists that this does not belong in the minutes as it was not a motion or a vote. I cited Robert’s Rules section 48 , item 18 as regards the substance of oral committee reports and section 51 regarding oral reports in a small assembly. The moderator insists that as moderator he may decide whether a certain Robert's Rule applies. It is my belief that while a discussion is underway the moderator has broad powers, but once the draft minutes have been prepared (but not yet approved by the board) that the moderator has no right to determine what should/should not be included in the minutes. Can the moderator insist that the amount of the donation be deleted from the minutes? I look forward to helpful comments on this question.