Gary D

Thank you very much for your comments!

At our non-profit board meetings we have an agenda, and the last two items are Old Business and New Business. We have a board member who likes to introduce motions at the beginning at the meeting, sometimes during the first agenda item - President's Report. Is it proper to request the board member to wait until Old Business (or New Business) if their motion does not apply to the current item begin discussed?

Well, it depends on your definition of properly called. One board member sent an email to staff stating that seven members of the board would like to have a Special Board Meeting. Actually, they called it an Emergency Board Meeting, but we have no such thing in our bylaws. They did not submit 7 written requests, just one request stating that 7 members (and listing their names in the text of the email) wanted to call the meeting.

I am responding to Mr. Katz's questions. Thank you very much for your comments. 1. There is nothing in the bylaws regarding removal from the board. 2. Term of Office: The elected officers shall serve for one (1) year or until their successors have been elected and installed. A partial term does not count towards the limitation of one (1) consecutive term. 3. Special membership and board meetings may be called by the president or by written request of not less than seven (7) members of the board, or by the vote of a majority of the board present and voting at any regular or special meeting.

Am I correct in assuming that if one board member sent an email listing seven directors as wanting to call a meeting, that is not the same thing as "one request signed by seven directors" because there were no signatures as part of the email? Would 6 directors have needed to send an email to the 7th director (or directly to the secretary) in order for the 7th director to property call the meeting? Or, if the other 6 directors told the 7th director that they were ok calling the special board meeting then that counts?

This is the first time I've used the Q&A forum. I now realize I should have been very specific. The actual agenda said "Topic: Future direction and discssion of AACSC" Does this change your position? Also, I realize discussion is spelled incorrectly, but I cut and pasted from the actual meeting notice.

Last week a Special Board Meeting was called for the purpose of "Discussing the future direction of the association". We are a non-profit. It was a surprise when we showed up that the sole purpose was to declare the President and Vice President of the Board as members Not in Good Standing so they could be removed from the board. Should the agenda item have clearly stated the purpose of the meeting? And, what exactly does a Member in Good Standing mean? We have no definition in our Bylaws. Thank you.

Our non-profit Bylaws state "Special membership and board meetings may be called by the president or by written request of not less than seven (7) members of the board, or by the vote of a majority of the board present and voting at any regular or special meeting." What exactly does written request mean? Can one board member send an email to staff stating that 7 directors (and listing them by name) want a Special Board Meeting? Or, do each of the 7 directors need to submit a letter/email requesting the Special Board Meeting? Thank you for your assistance.