Mare

Thank you so much, Josh!

Our community always allowed members to submit their ballots for elections before the meeting starts. These people were unable to attend the meeting so placed their ballots early. This new board, without telling anyone, decided this practice would no longer be allowed. If you didn't attend the meeting, you could not vote. I see nothing in our bylaws pertaining to this. Is it legal for the board to suddenly change former practices, especially without notifying the membership beforehand? Thanks for your input. P.S.-We are a small homeowners association in PA.

Several members of our HOA have emailed correspondence to the board of directors. Is it a requirement to publish this correspondence in the minutes? Our board says they will address these letters after the meeting is adjourned. In the past, all correspondence was included. Thanks for any help!

Thanks so much! There is no bylaw authorization.

As per our bylaws, a mailing is to be sent to members reminding them of the general membership meeting 21 days prior to the meeting. Also per bylaws the meeting is to take place on the second Sat. of Oct. at 1:00p.m. Our board neglected to send out this mailing and are changing the date of the meeting. Supposedly this is ok according to our attorney. Isn't changing the date a violation as well as the neglect of notice? Thanks for any input.

Sorry.

At our General Membership meeting, the doors are locked at the start of the meeting and no one is allowed in afterward. Just an FYI.

Gary, I'm relatively new to all of this. I've been a member of this HOA for 15 years and this is the first time this has come up to my knowledge. I'm doing research as this new BOD is doing things a lot differently from the way things have always been done and I want to make sure that everything they are doing is legal. The board wasn't really clear on the way the tie was reported but I believe it was after our General Membership meeting was closed. They told us they did a recount, with counting being done by board members including one of the candidates involved in the two-way tie. Our lawyer was contacted and said that they would have to do a coin-toss. The two candidates agreed to it and it was over. The bylaws committee will be going over this and try to come up with an amendment to make things clearer. Thanks for your help.

Our HOA recently held elections for board of directors which ended in a tie vote between two runners. This was announced by our chairperson at the next monthly Board meeting. They reported that someone involved in the counting of the votes reported that there was a discrepancy in the count. This was reported after the announcement of the results of the vote and the board members were sworn in. The votes were recounted and came out with the same count. The problem that I see is that the recount tellers included one of the people running and who was involved in this tie vote. I feel that it was a conflict of interest for the board to let this person be involved in the recount. The end result was a coin toss between the two people running as per advice from our lawyer. My question is to the fact of the conflict of interest. Should his participation in the recount have been allowed?

Thank you, Daniel! I will check on that!

I should have worded the question differently. The board suggested that the ByLaws Committee look into amending some of the bylaws. We do have a procedure to follow as described in our bylaws.

Thank you, Richard. I'm assuming it will be a few different amendments and not a complete by-law change.

The newly elected board of directors for our HOA wants to amend several by-laws. Do they have to be voted on as a whole or individually?

Thank you all!

The by-laws do not state anything about members being able to attend. It has always been the custom that monthly meetings were open to the public. This is the first time in the 15 years of my membership in this association that the board decided to close the meeting to members. The only closed meetings were the executive sessions.

The by-laws do not say anything about regular members being able to attend board meetings. In the past, they have always been open to members of the association. They would have closed executive sessions as needed.

Our by-laws state that we must have a BOD meeting on the third Fri. of each month at 7:30. For this month, the board wants to close the meeting to the membership. Is this allowable? Wouldn't they have to call a special executive session to discuss what they don't want made public? Thanks for any feedback!

OK. Thank you!

Our by-laws state that we must have a BOD meeting on the third Fri. of each month at 7:30. For this month, the board wants to close the meeting to the membership. Is this allowable? Wouldn't they have to call a special executive session to discuss what they don't want made public? Thanks for any feedback!