DazedandConfused

Thank you. That is what we did.

The board created the document and used words such as "easement" instead of "right of way". The governmental agency didn't like the words used so asked for revision or rescission. We chose to rescind.

There are no bylaws -- it is a Public Improvement District. In addition, the PID is required to hold only one meeting per year where the community taxpayers are invited. All other meetings are at the discretion of the board members and do not require any notification of the taxpayers.

Hello helpful ones: I am secretary for a three member board. We are required to have one meeting per year, but must submit our minutes to a governmental authority to be published. Given the length of time between meetings and the possibility that there may be completely different members at the next meeting, the board has always approved its minutes before distribution rather than wait a year to approve them at the next annual meeting. Our latest minutes included a handout which the governmental authority determined had several inaccuracies. That authority will not post the inaccurate handout and wants the information to be corrected or rescinded. The board unanimously agreed, via email, that it wants to issue amended minutes that would rescind the handout. (The State in which we live allows "electronic" meetings if they are agreed to by all board members.) Do I write new minutes for the electronic meeting showing the board rescinded the handout for the previous minutes, then amend the previous minutes and send them out with the new minutes? Or do I rewrite the previous minutes, indicating they are "amended" and note that the handout was rescinded by unanimous agreement of all board members. (Sorry if this seems obvious to everyone, but this is my first time writing minutes and I'm confused.) Thank you ahead of time.