Tomm

If a time is stated on the agenda to end a meeting and that time has arrived, and assuming there is still unfinished business, what's the proper thing for the chair to do? Does the chair simply state the motion Fix the Time to Which to Adjourn, the members vote, and if passed another member will make the motion to postpone? If the chairs motion to "Fix" fails, does that mean the meeting must continue?

Because this amendment includes a series of changes, inclusions and removals, can Filling Blanks be used to consider different variations or is Filling Blanks only to be used for names, places, dates, numbers, or amounts?

The following Bylaw will attempt to be amended at the next board meeting. The items in RED are the additions to the existing bylaws. There are currently 2 board meetings a month but the addition of the Member Exchange will eliminate one board meeting so that the board will still only meet twice a month. There are several things in the amendment to take issue with, like the 2 hour time limit (which I argue can simply be a line item in the agenda on a temporary basis) and only commenting on posted motions (what if a new motion was introduced under new business and wasn't posted on the agenda? We can't comment on something we didn't know was coming.) I am simply a general member, not a board member but often comment on upcoming board motions prior to their vote. Question: can any of this be divided out or because it's all within the same bylaw and somewhat related it cannot? Is a motion to "strike the words" about the only way to eliminate those items? SECTION 5: MEETINGS OF THE BOARDMeetings of the Board shall be held on the days and times as designated by the Board. The President, Vice-President or his/her appointee shall preside at all meetings. Six (6) Board of Directors shall constitute a quorum. Robert’s Rules of Order shall govern procedure at all meetings of the Corporation provided they are consistent with the laws of the State of Arizona and the Corporate Documents. A Parliamentarian may be present at Board meetings at the discretion of the President.All meetings of the Board and Board/Member Exchanges, excluding Executive Sessions, shall be open and video recorded. with time allotted for Members to make comments. Member comments at Board Meetings will be limited to posted motions. At least seven (7) days prior to all Board meetings, excluding Executive and Special Sessions, an agenda, subject to amendment, shall be posted in XXXX Facilities and/or on the XXXX website. Motions made in Board meetings, excluding Executive and Special Sessions, shall be read and passed a minimum of three two times before finalized and acted upon unless readings are waived by a two-thirds (2/3) majority of the Board (6). As soon as practicable, a brief summary of the preceding Board meeting shall be posted on the XXXX website. After approved by the Board, minutes of Board meetings, excluding Executive Sessions, will be available on the XXXX website or to Members in good standing at no cost upon request at the Corporate Office.Board/Member Exchanges will generally be held on the last Thursday of the month at 9am in the Sundial Auditorium. Board meetings will generally be held on the second Monday of the month at 9am in the Sundial Auditorium, except the months of July and August when no Board meetings or Board/Member Exchanges are held. Board/Member Exchanges may occur earlier in the month during November and December due to the holidays. Board meetings and Board/Member Exchanges schedules will be posted in RCSC Facilities and/or published in the newsletter and/or on the XXXX website.Board/Member Exchanges and Board Meetings will last for a maximum of two hours.The XXXX Board of Directors may hold a planning session quarterly or as needed to discuss issues or to garner information from the General Manager. These sessions will be open for attendance by Members who will not be allowed to comment. These sessions will be video recorded and posted on the RCSC website.

Google "Parliamentary Procedure Books A Bibliography Second Edition 2010 Stran L. Trout" A paperback photographic reproduction is available for $10 w $3.00 S&H

Because they don't make Recall Petitions easy! And 10% of the voting Members equals about 3,800 signatures! For your reading pleasure!!!!!!! ARTICLE IX – INITIATIVE, REFERENDUM AND RECALL PETITIONS Per the Articles, any initiative, referendum, or recall petition must have a total number of signers not less than ten percent (10%) of the voting Members of the Corporation as of the preceding July 1. All signers must have signed in person and they must provide their Property address, Member Card number and the expiration date thereof. The completed petition will be filed with the Secretary of the Corporation. A recall petition will set forth the name of the Board of Director whose removal is desired and the reasons for the recall. A referendum petition must set forth the existing policy or regulation that is being challenged in clear and precise language that will allow the challenge to be determined by a “YES” OR “NO” vote. Any proposition will be subject to the requirements and limitations of the Corporate Documents. Before an initiative petition is filed, the party or parties intending to circulate and file such a petition, will submit to the Board the proposal in the exact language that the initiative will contain. The Board will have sixty (60) days from the date of submission to accept or reject the proposal. If the proposal is accepted, the petition will be assigned a petition control number by the Secretary of the Corporation. If issues can be resolved without the petition process, the Board and the Members will achieve savings in terms of cost and time while avoiding disharmony and divisiveness. SECTION 1: STEPS TO TAKE BEFORE CIRCULATING A PETITION Consider alternatives before beginning the petition process: Bring the issue to the attention of the Board at Board meetings or in other direct communication with the Board. The Board will consider the issue and provide in writing their consensus regarding such. If the Board approves, action will be taken accordingly. If the Board disapproves, proponents may initiate the petition process. File request to circulate your petition with the Secretary of the Corporation. Submit: The names, addresses, and telephone numbers of the petition organizers. The organization, if any, supporting the petition. The text of the proposed petition on the official petition form as required. Receive from the Secretary of the Corporation: Written notice of approval or disapproval of petition as submitted. If approved, official petition with control number for use by all Circulators. If approved, petition regulations. If approved, your petition start and completion dates. Copy official, numbered petitions. Copy as many copies of the official, numbered petition, as needed to circulate your petition. No other petition form is acceptable. Number each page. Each page should have: The exact wording of the petition as approved by the Board. The control number as assigned by the Corporation. The Certification on the back of each page. Select and orient Circulators to the regulations and procedures to follow in circulating petitions. SECTION 2: ACCEPTABLE PRACTICES DURING THE PETITION’S CIRCULATION All Circulators: Must be Members in good standing. May not use intimidation, misleading statements or payments in securing signatures. Obtain signatures of current Members only. Privilege Cardholders are not eligible to vote or sign a petition. Must certify, as their legal obligation requires, that he/she witnessed the signatures of each individual signing. Petitions will not be: Circulated within or at RCSC Facilities except those for RCSC Board Candidates. Signers of the petition, in addition to being current Members, must: Be the actual person, a wife may not sign for husband or vice versa. Legibly sign in ink. A printed “signature” is not acceptable, unless that is the usual way the person signs. Indicate date on which they signed; otherwise signature is voided. Write legibly their Property address, Member Card number and expiration date thereof. Legibly print their name below their signature. Signers of the petition may withdraw their signatures at any time during the validation process. SECTION 3: POST-PETITION CIRCULATION PROCEDURES When petition circulation is complete: File completed petitions with the Secretary of the Corporation in book form, including: A cover page specifying the quantity of individual official petition forms filed, the total number of signatures claimed, and the date submitted. Number each signed official petition submitted. A cover page to verify each group of petitions submitted and certified by each Circulator. The Corporation will: Provide a dated receipt for submitted petitions. Initiate the petition verification process. The petition verification process will include, but is not limited to, the following: Investigation of Circulators: Circulator must be a current Member in good standing. Circulator must witness every signature. Circulator must sign the affidavit of Circulator on the reverse side of the last official petition form submitted in a group. Irregularities, including false or misleading statements by the Circulator, in obtaining, verifying and certifying signatures will result in rejection of all petitions of the Circulator. Inspection of signatures for: Legibility Printing instead of signing. Absence of dated signature, Property address, and Member Card number. Duplication D. Time required for petition verification: 1. Once the completed petition is filed with the Corporation, the Corporation will have thirty (30) days from the filing to determine and announce whether or not the required number of signers has been obtained. E. Upon completion of the verification process: 1. If the number of verified signers is insufficient, the petition is declared invalid. 2. If the number of verified signers is sufficient, the Board will set the date to present the petition to the Members for their vote which will be conducted by the Election Committee within sixty (60) days of the validation announcement. Back to Top

But when the board is responsible to run the organization for the Members, who feel they are doing so improperly, then where else do we get to express our dissatisfaction, besides waiting for new board elections?

We are already limited to 3 minutes. It's just that things are that bad that many complaints are necessary.

And both of which could be eliminated at any particular meeting with a motion to Suspend the Rules? (vote of 2/3rds or majority of the entire membership!)

The meetings of the board have been very contentious with the general membership who are in attendance. Meetings have had a tendency to last 3 or more hours while Members would make there comments, most of which about the disapproval of the way the board is handling things. The agenda for the next board meeting was just posted and a member of the board wants to amend the Bylaws to limit board meetings to 2 hours! The board does have the authority to amend the bylaws without Membership approval but I'm wondering if this even belongs in the Bylaws or should a time to adjourn simply be placed on the agenda? That way, when things in the future settle down there will most likely be no need for a time limit? Although there probably isn't anything in RONR that prevents a Bylaw such as this, do you have any suggestions as to how to counter this amendment? It's basically just another tool of the board to shut the Membership down!

So if there's any update to the Dec. 2021 budget which was the last one passed, and has continuing effect, which does BTW authorize expenditures, then what is the proper method to approve that updated budget? Does it require the motion to amend something previously adopted or to rescind something previously adopted? Either or? And if neither motion was made (amend or rescind), then it would be appropriate and necessary to call a point of order immediately upon the announcement of the vote, assuming it passed?

If a portion of the budget hasn't been implemented, and since the 2020 budget wasn't properly rescinded prior to approval of the 2021 budget, could any of this be considered as a continuing breach with a point of order actually being in order?

Would it also be correct that a motion to amend or rescind something previously adopted is out of order because there most likely has been things done based on that budget that cannot be undone?

A December 2021 budget was passed by the board but the board did not rescind or amend something previously adopted, which was the May 2020 budget that was for the years 2021, & 2022. Was the action/motion to approve the December 2021 budget valid or must the May 2020 budget first be amended or rescind?

At a general membership meeting, when is the proper and soonest the motion to suspend the rules can be made to replace the chair? Do you need to wait until all the formalities are complete, (approval of minutes and agenda)?

I kinda figured the General Membership could replace the board member as chair, but I wasn't sure if the text in the articles of incorporation had any influence on the ability to do so. Thanks

SECTION 3: PRESIDENT The President shall preside at and conduct all meetings of the Corporation by a formal order of business. The President shall have general supervision and direction of the affairs of the Corporation in accordance with the Corporate Documents. The President shall have authority to administer all matters not otherwise expressly delegated, and may call special meetings of the Membership and/or Board.

The Annual General Membership meeting is typically chaired by the President of the Board of Directors. The Article of Incorporation say the following: Article VIII 1. The affairs of the Corporation shall be conducted by a Board of Directors and such Officers as the Board may elect or appoint. The Board shall select from its own members a president, one or more vice-presidents, a secretary, and a treasurer. It may select an assistant treasurer who is not required to be a member of the Board. All Officers shall be elected at the first meeting of the Board of Directors in January of each year and shall hold office for a period of one (1) year and until their successors are elected and installed. The number of Directors shall be nine (9). Directors shall be elected by the Members at an annual election in the manner prescribed in the Bylaws. Question: Should this be interpreted that the Board president should chair the Annual Membership Meeting or could the General Membership vote to suspend the rules and replace the Chair with a non-board member? Would you assume the Annual General Membership Meeting should be considered an "affair of the Corporation" or because the Board is a subordinate to the General Membership, the more superior General Membership can determine their own Chair?

Just to clear, Members are allowed to attend board meetings and are given an opportunity to comment on the items/motions listed on the agenda prior to the chair placing the question to the Board. It's during the comment section that many Members will comment and there are a few board members who agree with the Membership. Are only hope is to influence and show the board where the general membership wants to go!

I am not a member of the board but would like those amendments to be voted on rather than going to committee where they will get lost and the board members will not have to show where they stand on the amendments.

It's the first meeting of the board since the membership meeting.

Can the following motion be divided? Ad-Hoc Committee Motion by Director XXXXX – – I move to form an Ad-hoc committee to review & revise the XXXX Bylaws and to research the agenda items brought forth from the December 13, 2021 Annual Membership Meeting There seems to be two questions here: 1) to form an Ad-hoc committee to review & revise the XXXX Bylaws 2) to research the agenda items brought forth from the December 13, 2021 Annual Membership Meeting The agenda items on the December 13th Annual Membership Meeting were in fact amendments to the Bylaws by the Members that the Membership was not allowed to vote on because the Bylaws force any corporate business brought up at the Annual Membership Meeting to go back to the Board for study! Crazy, I know! The General Membership wants the Bylaw amendments from the December meeting to be voted on now and not referred to the Ad-Hoc committee where they will get lost for a year! Although both items seem to be somewhat related, a division of the questions will make a substantial difference in the time it will take to address those agenda items and it seems each item could stand on its own. Item 1 would include the corporate Bylaws in their entirety while Item 2 will only be addressing 5 Bylaw amendments from the December meeting agenda. Please advise!

But can it later be ratified in accordance with 10:54?

Is it mandatory to take up each amendment separately or can they bundle all 3 into one motion?

Yes, it's true! The articles of incorporation allow the bylaws to be amended, modified, revised or revoked by the Directors or the Members! I guess we (the general members) will still find out how each board member feels about the amendment to each bylaw when we see how they vote on referring them to a committee? I would kinda suspect that those who agree with an immediate change to the bylaws will vote "no" on referral?

There are currently 3 motions to amend 3 bylaws listed on the agenda for the upcoming board meeting. There is also a motion to establish an Ad-Hoc committee to review the current bylaws, which will no doubt take several months. I suspect that once the motion to approve the Ad-Hoc committee is approved, the board will attempt to move those 3 bylaw changes over to the Ad-Hoc committee so that they don't have to publicly vote "yes" or "no" on each bylaw amendment in front of the general membership, who will also be attending the meeting as guests. Question: Once the agenda has been approved with those 3 bylaw changes listed, can the board simply shift them over to the Ad-Hoc committee or will there need to be a motion to amend the agenda and a vote?