Hi,
Thank you all for your input, yes if someone declares conflict with a matter they leave the meeting. These conflicts tend to arise when the Board are discussing Loan applications, so it best that they leave for the discussion. Normally they would come back after the matter had been discussed to be present for the rest of the agenda. . Due to COVID it was a teleconference meeting so the person just left the meeting... Yes, ideally the meeting should of been adjourned first before he left but that was not how it was done.
Currently the motion is written per normal with a name in the MOVED BY spot and nothing by the SECONDED BY spot and in brackets I have (NOT CARRIED) when it would normally say (CARRIED). If I understand the above correctly I do not need to put a note in the next minutes, I could remove the SECOND BY line (as second not really required) and put it as (CARRIED), adding "All in Favour" to show those who were left were in favour of the adjournment?
Thank you.