Ravenpg

On 9/8/2021 at 7:06 PM, Weldon Merritt said:

What do the bylaws say about the election? More specifically, do they say whether a ballot is required, and if so, do they contain an exception of there are no more candidates than positions?

Thank you for your response. No ballot is required and we are allowed to operate with anywhere between 3 and 8 directors with 8 being the maximum. We have great difficulty attracting people willing to be directors so we often have to operate with less than the maximum allowable.

On 9/9/2021 at 2:37 AM, Josh Martin said:

If the bylaws do not require a ballot vote, or if they require a ballot vote but provide an exception for cases like this, the chair may simply declare the candidates elected by nomination. Because the election is incomplete (since there is still one vacant position), an election would then be held for the remaining position. Although the bylaws apparently provide that nominations from the floor are not allowed, write-in votes are still allowed unless the bylaws provide otherwise.

If the bylaws require a ballot vote and make no exceptions, then a ballot vote must be held for all four positions. Members could vote for up to four people. As previously noted, write-in votes are in order. Those persons receiving a majority of the votes cast are elected, and then additional rounds of voting are held for the remaining positions until all four positions are filled.

No motion is required in any event.

Thank you. The bylaws do not require a ballot vote and I should have made it clear that we don't have to have 8 directors - we can operate with anywhere between 3 and 8 with 8 being the maximum. So the proper term is "elected by nomination", rather than "elected by acclamation"? 

We have four vacant positions on our board and three appropriate nominations. The deadline for nominations was 31 August. The bylaws state no nominations are allowed from the floor at the AGM. I'm not sure of the wording for the motion(s). Is a motion even required? Thank you for your assistance.

Edit: No ballot is required at election, we can operate with between 3 and 8 directors with 8 being the maximum but we are allowed to leave one (or several) positions vacant if there is not enough interest.