wwdslovene Posted February 27, 2011 at 04:04 PM Report Share Posted February 27, 2011 at 04:04 PM Our organization got itself into trouble with inadequate funds on hand to meet immediate expenses. The Chair temporarily resorted to using some grant monies to cover expenses. (That in itself was illegal, but that is another matter.) Ultimately our financial stability was restored when anticipated dues began to arrive. When informing our Board of the temporary crisis, the Chair asked that information about this situation being reported to the Board was "off the record", i.e. not entered into the minutes. Is this permissable in Robert's Rules? When can "off the record" be invoked? Link to comment Share on other sites More sharing options...
hmtcastle Posted February 27, 2011 at 04:09 PM Report Share Posted February 27, 2011 at 04:09 PM When informing our Board of the temporary crisis, the Chair asked that information about this situation being reported to the Board was "off the record", i.e. not entered into the minutes. Is this permissable in Robert's Rules? When can "off the record" be invoked?The minutes of board meetings should include only what was done (e.g. motions made), not what was said (e.g. reports, discussion, and debate), at those meetings.But the minutes are not the only record of an organization's activity. The treasurer's report, for instance, might very well include the information your chair is trying to keep secret. Link to comment Share on other sites More sharing options...
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