Guest Kadi Posted March 4, 2011 at 08:07 PM Report Share Posted March 4, 2011 at 08:07 PM Our bylaws state that meetings by email are acceptable. In addition the board can have face to face or telephone meetings as needed, they are required at least once every 3 months."Regular Board meetings shall be held no less than once each three months ""Any Board meeting may be held by telephone conference call, by mail, fax, E-mail, or computer Chat Mode."There are also statements that at least 5 days notice must be given before any meetings, unless the entire BOD waives the 5 day requirement, at which point a meeting can be held sooner.Is it legal for a board to just email each other back and forth on an email list throughout the year, making motions, voting on things, etc? Aren't meetings supposed to have a start and end point? When questioned the President's reply was "well it's a continuous meeting that runs for the entire 2 years". In addition, there is a statement in the Bylaws that a board member can be removed for missing to many meetings "elected officer shall automatically be removed from office if he/she shall fail to attend three of six Board meetings or three (3) consecutive Board meetings"How do you know if a board member missed a meeting, if there is a 2 year long "meeting" being run on the email list? Link to comment Share on other sites More sharing options...
jstackpo Posted March 4, 2011 at 08:15 PM Report Share Posted March 4, 2011 at 08:15 PM RONR doesn't describe e-mail meetings at all, other than to note that they are not proper unless authorized in your bylaws.Clearly they are authorized in yours, but it appears that your association has not thought through all the ramifications.Contact me privately < jstackpo@alum.mit.edu > and I can supply you with some helpful (I hope) information. Link to comment Share on other sites More sharing options...
Robert B Fish Posted March 4, 2011 at 08:15 PM Report Share Posted March 4, 2011 at 08:15 PM RONR says that meeting by electronic means is only permissable if your bylaws say it is. Apparently yours do. You are then responsible for spelling out the procedures to be used in e-meetings. You won't find them in RONR and therefore we can't help. Raise a point of order that your procedures are not being followed. Let the chairman rule on your point of order and then you can appeal if you feel the chairman is in error.You might read http://www.parliamentaryprocedure.org/pdf/AIPemeet5.PDF for some possible procedures.-Bob Link to comment Share on other sites More sharing options...
hmtcastle Posted March 4, 2011 at 09:53 PM Report Share Posted March 4, 2011 at 09:53 PM Contact me privately < jstackpo@alum.mit.edu >Yes, posting your e-mail address on the World Wide Web is certainly one way to maintain your privacy. Link to comment Share on other sites More sharing options...
jstackpo Posted March 4, 2011 at 09:58 PM Report Share Posted March 4, 2011 at 09:58 PM Yeah, well, that horse is long out of the barn. Besides MIT has REAL good spam filters between me and the outside world. Link to comment Share on other sites More sharing options...
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