Guest Patty Derrick Posted March 18, 2011 at 12:02 AM Report Share Posted March 18, 2011 at 12:02 AM At our last regular members monthly meeting three names were presented by the nomination committee to be put on the board. All were discussed and a description of their accomplishments was listed One of the names submitted was incorrect. The names were then submitted to the membership for vote to accept these nominations to be voted on at the next monthly meeting. There are three openings and three names were submitted. Nominations were closed immediately. The President did not open the nominations up to the floor for the membership . She said nothing. The nominations were closed quickly The names were then voted on and passed unanimously.Seven days later the President supposedly discovered the wrong name was submitted so to correct this the correct name was posted on our web site in the monthly minutes. It was noticed by many members that the names they voted on was not the names in the minutes and posted. The minutes were posted 5 days before The President then changed the minutes back to reflect the incorrect name and other names that was submitted to the membership and the last members meeting.The President was going to let it go and just do what she calls a simple Addendum at the next board meeting next week. (Not the membership meeting. ) The board normally does not vote on this only the membershipWhat is the procedure to change the nominations to the correct name? Should the club vote on the correct nominations at the regular scheduled monthly meeting in April?Do we need to reopen the nominations to the floor at the membership meeting and resubmit the correct names? Can, at that time, additional names from the floor be brought to the membership and added to the nominations? Because the floor was never open for nominations?Is it illegal to not open the floor for nominations to be submitted by the membership?HELP Thank you for your time.. Link to comment Share on other sites More sharing options...
Robert B Fish Posted March 18, 2011 at 12:47 AM Report Share Posted March 18, 2011 at 12:47 AM The person who was elected was elected. Apparently this was not the person intended by the nominating committee but he/she was elected nonetheless. The president cannot change it. (If the person was not eligible to hold office or does not wish the job, that's another matter.)Please inform your president that she does not have the power to make that change. Elections are live happenings and what happens becomes history. What she planned to happen is only a thought.-Bob Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 18, 2011 at 12:55 AM Report Share Posted March 18, 2011 at 12:55 AM At our last regular members monthly meeting three names were presented by the nomination committee to be put on the board. All were discussed and a description of their accomplishments was listed One of the names submitted was incorrect. The names were then submitted to the membership for vote to accept these nominations to be voted on at the next monthly meeting.You don't vote to accept nominations. They're just nominations.There are three openings and three names were submitted.That makes sense for a nominating committee report.Nominations were closed immediately.By whom? The President did not open the nominations up to the floor for the membership . She said nothing. The nominations were closed quicklyHow's all this "closing nominations" happening, if they were never opened?Anyway, the chair must call for further nominations from the floor, after the nominating committee reports. See RONR(10th ed.), p. 421, l. 7-10. Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 18, 2011 at 12:56 AM Report Share Posted March 18, 2011 at 12:56 AM The names were then voted on and passed unanimously.Does your organization have a special rule that says nominations have to be approved? According to RONR, a nomination doesn't require any such approval.Seven days later the President supposedly discovered the wrong name was submitted so to correct this the correct name was posted on our web site in the monthly minutes.Which minutes? The minutes from the last meeting, which presumably haven't been approved yet? The secretary normally makes the draft minutes, which do not become official minutes until they are approved. It was noticed by many members that the names they voted on was not the names in the minutes and posted. The minutes were posted 5 days before The President then changed the minutes back to reflect the incorrect name and other names that was submitted to the membership and the last members meeting.At the next meeting, all this should be straightened out, when the assembly approves the minutes. The President was going to let it go and just do what she calls a simple Addendum at the next board meeting next week. (Not the membership meeting. ) The board normally does not vote on this only the membershipI don't understand what she plans to do. Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 18, 2011 at 12:56 AM Report Share Posted March 18, 2011 at 12:56 AM What is the procedure to change the nominations to the correct name? The nominees from the nominating committee are the names contained in the nominating committee's report. There's no changing to be done. Is it not possible to determine those names? Is there disagreement over what those names are?Should the club vote on the correct nominations at the regular scheduled monthly meeting in April?RONR contains no such requirement. Check your rules for this.Do we need to reopen the nominations to the floor at the membership meetingYes.and resubmit the correct names?No. There's no need to resubmit, but the chair read the nominating committee's nominee for each office, before calling for further nominations. See RONR(10th ed.), p. 421, l. 16-20. Can, at that time, additional names from the floor be brought to the membership and added to the nominations?Nominations aren't brought to the membership; they're called out by the membership.Because the floor was never open for nominations?Is it illegal to not open the floor for nominations to be submitted by the membership?It violates the rules cited above. Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 18, 2011 at 12:57 AM Report Share Posted March 18, 2011 at 12:57 AM The person who was elected was elected. Apparently this was not the person intended by the nominating committee but he/she was elected nonetheless. The president cannot change it. (If the person was not eligible to hold office or does not wish the job, that's another matter.)Please inform your president that she does not have the power to make that change. Elections are live happenings and what happens becomes history. What she planned to happen is only a thought.-BobI don't know... I didn't read anything about anybody being elected. Link to comment Share on other sites More sharing options...
David A Foulkes Posted March 18, 2011 at 02:02 AM Report Share Posted March 18, 2011 at 02:02 AM Tim, really working on your post count, eh? Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 18, 2011 at 12:19 PM Report Share Posted March 18, 2011 at 12:19 PM Tim, really working on your post count, eh? I tried to post as one reply, and it told me I exceeded the quote limit. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 18, 2011 at 07:08 PM Report Share Posted March 18, 2011 at 07:08 PM I tried to post as one reply, and it told me I exceeded the quote limit. Crummy quote limit! Link to comment Share on other sites More sharing options...
Josh Martin Posted March 18, 2011 at 10:23 PM Report Share Posted March 18, 2011 at 10:23 PM The names were then submitted to the membership for vote to accept these nominations to be voted on at the next monthly meeting. There are three openings and three names were submitted. Nominations were closed immediately. The President did not open the nominations up to the floor for the membership . She said nothing. The nominations were closed quickly The names were then voted on and passed unanimously.There is no requirement that nominees must be approved, so you should discontinue this practice unless it is required by your organization's rules (and if it is required by your organization's rules, you should get rid of that rule).What is the procedure to change the nominations to the correct name? You don't. You can't change the fact that the incorrect person was nominated. So long as this person is eligible, he's nominated now. You can nominate the correct person as well, if you would like.Should the club vote on the correct nominations at the regular scheduled monthly meeting in April?So far as RONR is concerned, someone should just make the nomination and that's the end of it.Do we need to reopen the nominations to the floor at the membership meeting and resubmit the correct names? Yes, but you don't need to resubmit all of the names, just the one that didn't make it last time.Can, at that time, additional names from the floor be brought to the membership and added to the nominations? Because the floor was never open for nominations?Yes.Is it illegal to not open the floor for nominations to be submitted by the membership?It is highly improper, yes. Link to comment Share on other sites More sharing options...
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