Guest LaCinda Mielke Posted April 2, 2011 at 05:41 PM Report Share Posted April 2, 2011 at 05:41 PM As "secretary" to a small Student Government Association, I prepare and publish the meeting minutes. Last week a member submitte 10 correction to the minutes including "change e-mail" to "text" in regard to receipt of data. Nit-picky or valid (the only concern was the treasury amount; not how it got to the meeting)Thank you so much! Link to comment Share on other sites More sharing options...
Josh Martin Posted April 2, 2011 at 05:50 PM Report Share Posted April 2, 2011 at 05:50 PM As "secretary" to a small Student Government Association, I prepare and publish the meeting minutes. Last week a member submitte 10 correction to the minutes including "change e-mail" to "text" in regard to receipt of data. Nit-picky or valid (the only concern was the treasury amount; not how it got to the meeting)I doubt the method of receiving the treasury amount belongs in the minutes at all, since as you say, it has no parliamentary relevance. if for some reason the assembly wants to include it, however, it may as well be accurate. For more information on the content of the minutes, which may help in determining whether the other nine corrections are meaningful, see RONR, 10th ed., pgs. 451-456. Link to comment Share on other sites More sharing options...
Tim Wynn Posted April 2, 2011 at 05:52 PM Report Share Posted April 2, 2011 at 05:52 PM As "secretary" to a small Student Government Association, I prepare and publish the meeting minutes. Last week a member submitte 10 correction to the minutes including "change e-mail" to "text" in regard to receipt of data. Nit-picky or valid (the only concern was the treasury amount; not how it got to the meeting)Thank you so much!See RONR(10th ed.), p.343 l. 10-33, for an explanation of how corrections should be handled. If no member objects, the correction wasn't too nit-picky for the assembly. If someone does object, the matter will be decided by a vote. See RONR(10th ed.), p. 451-456, for the form the minutes should take. The amount in the treasury should be reported by the treasurer. See RONR(10th ed.), p. 459, l. 26-30. Link to comment Share on other sites More sharing options...
Josh Martin Posted April 2, 2011 at 05:54 PM Report Share Posted April 2, 2011 at 05:54 PM See RONR(10th ed.), p.343 l. 10-33, for an explanation of how corrections should be handled. If no member objects, the correction wasn't too nit-picky for the assembly. If someone does object, the matter will be decided by a vote. It's my understanding that the Secretary is soliciting corrections prior to the meeting, in order to get a lot of the non-controversial corrections out of the way to save time at the meeting. Therefore, the question is whether the Secretary should make the corrections to the draft minutes, not about the formal process of correcting the minutes when they are pending for approval. Link to comment Share on other sites More sharing options...
Tim Wynn Posted April 2, 2011 at 06:00 PM Report Share Posted April 2, 2011 at 06:00 PM It's my understanding that the Secretary is soliciting corrections prior to the meeting, in order to get a lot of the non-controversial corrections out of the way to save time at the meeting. Therefore, the question is whether the Secretary should make the corrections to the draft minutes, not about the formal process of correcting the minutes when they are pending for approval.You have a different understanding than I. Still, though, the referenced pages should help LaCinda with her task... I hope. Link to comment Share on other sites More sharing options...
hmtcastle Posted April 2, 2011 at 06:02 PM Report Share Posted April 2, 2011 at 06:02 PM Nit-picky or validCorrections should always be made. Incorrect information has no place in the minutes. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted April 2, 2011 at 07:07 PM Report Share Posted April 2, 2011 at 07:07 PM As "secretary" to a small Student Government Association, I prepare and publish the meeting minutes. Last week a member submitte 10 correction to the minutes including "change e-mail" to "text" in regard to receipt of data. Nit-picky or valid (the only concern was the treasury amount; not how it got to the meeting)Well, you're the one who included how it got to the meeting. If it wasn't important, why didn't you leave it out?I agree it does not belong in there, but if it is, there's no reason why it should not be correct. Link to comment Share on other sites More sharing options...
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