Guest Lee Posted April 3, 2011 at 09:09 PM Report Share Posted April 3, 2011 at 09:09 PM Are minutes taken at an informal Board meeting? Would the previous meeting's minutes be approved at an informal Board meeting? Quote Link to comment Share on other sites More sharing options...
hmtcastle Posted April 3, 2011 at 09:11 PM Report Share Posted April 3, 2011 at 09:11 PM Are minutes taken at an informal Board meeting? Would the previous meeting's minutes be approved at an informal Board meeting?Minutes are taken at all meetings. There is no such thing in RONR-Land as an "informal" meeting (though meetings of small boards are often conducted under "relaxed" rules). Quote Link to comment Share on other sites More sharing options...
David A Foulkes Posted April 3, 2011 at 09:20 PM Report Share Posted April 3, 2011 at 09:20 PM Are minutes taken at an informal Board meeting? Would the previous meeting's minutes be approved at an informal Board meeting?What does "informal" mean to you? Was there an actual meeting held, with business conducted (motions, debate and votes, oh my)? Or was this just a bunch of people (who happen to belong to the board) gathering in the same place at the same time and talking stuff? Was everyone in jeans and polo shirts? Quote Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted April 3, 2011 at 10:07 PM Report Share Posted April 3, 2011 at 10:07 PM Are minutes taken at an informal Board meeting? Would the previous meeting's minutes be approved at an informal Board meeting?What do you mean?What is the difference between (a.) an "informal" board meeting; vs. (b.) a "formal" board meeting?Is #a or #b any different from (c.) "a board meeting"?Is this a spontaneous (uncalled) meeting?Is this a BBQ or a cocktail party or a ball game, where the board just happens to be present?Would the previous meeting's minutes be approved at an informal Board meeting?No.Minutes approval is serious business.There cannot be any lack of quorum, lack of notice, lack of call-to-meeting, where official business is transacted.Just as you would not amend your bylaws at an informal meeting.It's serious business. It is official business. There can be nothing informal about records of an organization, like minutes. Quote Link to comment Share on other sites More sharing options...
Guest Lee Posted April 3, 2011 at 11:15 PM Report Share Posted April 3, 2011 at 11:15 PM Are minutes taken at an informal Board meeting? Would the previous meeting's minutes be approved at an informal Board meeting?For those of you who took the time to give me a serious answer, I thank you. Quote Link to comment Share on other sites More sharing options...
David A Foulkes Posted April 3, 2011 at 11:24 PM Report Share Posted April 3, 2011 at 11:24 PM For those of you who took the time to give me a serious answer, I thank you.My last question notwithstanding, my response was serious. I was simply trying to determine what differentiates an "informal" meeting from a "formal" one. And as I still don't know the answer to that, it's hard to say whether minutes should be taken, or previous minutes approved, at such a meeting. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted April 4, 2011 at 01:35 AM Report Share Posted April 4, 2011 at 01:35 AM For those of you who took the time to give me a serious answer, I thank you.It appeared to me that all the answers were serious. But since you didn't answer any of the questions raised, it's not possible for any of the answers to be complete. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 4, 2011 at 04:43 AM Report Share Posted April 4, 2011 at 04:43 AM For those of you who took the time to give me a serious answer, I thank you.Lee, while I realize it's often difficult to determine this on this forum, I don't believe any of the members meant any disrespect. As Mr. Mountcastle said, from a parliamentary perspective, minutes are taken of all meetings, and there's no such thing as an "informal" meeting. In non-parliamentary circles, however, the term "meeting" often has a much broader meaning. The use of the word "informal" likely triggered notions of this broader meaning, and so the other posters were attempting to determine whether the "meeting" was a meeting in the parliamentary sense.If this was a regular meeting called for by a rule or resolution of the organization or board, or a special meeting properly called in accordance with the organization's Bylaws, then it was a meeting of the board and minutes should be taken. If it was something else, it wasn't a meeting of the board and minutes should not be taken (nor could the board take action under such circumstances). I also realize many posters simply use the term "informal" to indicate that the meeting did not follow strict parliamentary procedure (which is common for small boards), so if this was your intent, I understand if the posters' questions about informal gatherings seemed disingenuous. I believe, however, that they were legitimate questions. Quote Link to comment Share on other sites More sharing options...
Guest Buffy Posted February 24, 2020 at 04:02 AM Report Share Posted February 24, 2020 at 04:02 AM If there are seven Board Members and three meet to review paperwork and discuss new topics on cost savings, etc. Is this a violation of any Board protocol? Quote Link to comment Share on other sites More sharing options...
Weldon Merritt Posted February 24, 2020 at 05:00 AM Report Share Posted February 24, 2020 at 05:00 AM Guest Buffy, please post your question in a new thread. This thread is almost nine years old! Quote Link to comment Share on other sites More sharing options...
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