Guest sheri Posted April 6, 2011 at 10:34 PM Report Share Posted April 6, 2011 at 10:34 PM hi what exactly does "when minutes are published" mean? does this mean when Minutes are available to the public? we are telling our twp clerk she is putting too much information in our minutes, she is quoting people without the actual quotes. but then she shows us the last paragraph in RRO, it is titled with " minutes are published" everywhere else it says only the actions and motions is all you need in the minutes..i am totally confused. any help will be appreciated. Link to comment Share on other sites More sharing options...
hmtcastle Posted April 6, 2011 at 10:39 PM Report Share Posted April 6, 2011 at 10:39 PM hi what exactly does "when minutes are published" mean?It doesn't mean whatever you (or your clerk) think it means. You can rest assured that even if your organization's minutes are sent out in the newsletter and posted on the website, they are not "published" in the very narrow (dare I say arcane?) way in which RONR uses the term.If you can buy your minutes on Amazon.com you can consider them published.That said, the town is free to include in its minutes whatever it wants, but it's not up to the clerk alone (though I suspect she's following a long-standing tradition). Link to comment Share on other sites More sharing options...
Josh Martin Posted April 6, 2011 at 10:54 PM Report Share Posted April 6, 2011 at 10:54 PM hi what exactly does "when minutes are published" mean?In RONR, "published" generally refers to when professional, educational, or theological societies record their proceedings in full for publication in bound volumes, to be available to the general public. does this mean when Minutes are available to the public?In my opinion, putting the minutes on a public website, for instance, does not fall under the RONR definition of "published." Link to comment Share on other sites More sharing options...
Robert B Fish Posted April 6, 2011 at 11:02 PM Report Share Posted April 6, 2011 at 11:02 PM Many of us are hoping that the 11th Edition of RONR, due out this year, will address this concern.-Bob Link to comment Share on other sites More sharing options...
gregory Posted April 6, 2011 at 11:19 PM Report Share Posted April 6, 2011 at 11:19 PM My understanding in RONR is that the minutes should reflect what was "done" notnecessarily what was "said". Link to comment Share on other sites More sharing options...
hmtcastle Posted April 6, 2011 at 11:24 PM Report Share Posted April 6, 2011 at 11:24 PM My understanding in RONR is that the minutes should reflect what was "done" not necessarily what was "said".. . . unless the minutes are to be "published". Which is the subject of this topic. Link to comment Share on other sites More sharing options...
David A Foulkes Posted April 6, 2011 at 11:27 PM Report Share Posted April 6, 2011 at 11:27 PM My understanding in RONR is that the minutes should reflect what was "done" notnecessarily what was "said".See page 458 (RONR 10th Ed.). Link to comment Share on other sites More sharing options...
Guest sheri Posted April 7, 2011 at 03:37 PM Report Share Posted April 7, 2011 at 03:37 PM Thank you all for your help. hopefully this will clear this issue up. This has not been the way we did minutes until 3 years ago when we got a new clerk. she does not want to listen to any other board members, she just wants to do things her way. so we have to get everything in writing to prove to her what we are saying is correct. thank you all again. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted April 7, 2011 at 08:01 PM Report Share Posted April 7, 2011 at 08:01 PM Thank you all for your help. hopefully this will clear this issue up. This has not been the way we did minutes until 3 years ago when we got a new clerk. she does not want to listen to any other board members, she just wants to do things her way. so we have to get everything in writing to prove to her what we are saying is correct. thank you all again.Well, you really don't. All you need to do is to vote to instruct her to do things a certain way, and that's the way it's done. It's one of the things the group can decide for itself. Secretaries (clerks) do not make rulings, or interpret rules on their own. Link to comment Share on other sites More sharing options...
Josh Martin Posted April 7, 2011 at 08:45 PM Report Share Posted April 7, 2011 at 08:45 PM so we have to get everything in writing to prove to her what we are saying is correct.If the clerk is under the impression that she may disregard the orders of the assembly, she is sorely mistaken. The clerk must follow the orders of the assembly, and if she doesn't, get a new clerk. See FAQ #20. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.