transcribing minutes from a taped meeting by someone not present at the board meeting

[Guest madeleine-claude jobrack]

I am a Board member of a codominium in Florida. At our re organization meeting the Secretary elect requested that the secretary of our management office transcribe the minutes for her from the taped session as it would be easier for her (the Board Secretary) - the management secretary is never present at the meeting- the secretarywould then review them and have them distributed for approval at the next Board meeting- is this allowable for the secretary and if so, who signs the approved transcription of the minutes?

lynnejobrack@yahoo.com

[Trina]

A transcript of everything said at a meeting does NOT form the minutes (not according to the definition of the minutes in RONR, anyway). The minutes are to present the actions taken at a meeting (not all the talking that went on along the way). If the secretary wants to ask someone else to transcribe what was said, that would still leave the secretary with the necessary task of extracting the relevant information from all the verbiage, and then generating the actual minutes.

[Rev Ed]

Sure anyone can prepare the Minutes. But a transcript, unless authorized by resolution or found in the By-laws, is not the Minutes. The Minutes should only contain what was decided, not what was discussed.