New board member wants to amend minutes

[surfercharlie]

I have a situation where a person who was not a member of our board last month, but was at the board meeting, was selected to be on the board. This person will be seated at the next board meeting, and has indicated a desire to make a motion to amend the minutes of the previous meeting as soon as being sworn in. The minutes are not yet official - they are typically approved at the subsequent meeting.

Since this person was not a board member when the meeting occurred, can this person make a motion to amend the minutes after being sworn in? If so (or not), does anyone know where in RR this can be found? Thanks!

[Guest Edgar]

Since this person was not a board member when the meeting occurred, can this person make a motion to amend the minutes after being sworn in?

Yes, once he's a member he's as much a member as any other member. Though, prior to their approval, he'd technically be "correcting" the minutes, not "amending" them (you'd do that if you wanted to change them any time after they were approved). He might, for example, have some ideas about what the minutes should contain that differ from what being included. Or he may simply want to delete something he knows is incorrect (such as mention of him making a motion when he knows he wasn't even at the meeting in question).

[surfercharlie]

Thanks!

[Rev Ed]

I am with Edgar, the new member has the right to make suggections on the Minutes of last month's meeting even though he/she was not a member at the time (even an absent member has the right to offer corrections according to RONR.)

Unless the corrections offered are not acceptable to the majority of the Board members, they might be correct.

[Guest Edgar]

Unless the corrections offered are not acceptable to the majority of the Board members, they might be correct.

It must have lost something in the translation.