Guest Fran Puig Posted June 10, 2012 at 11:23 PM Report Share Posted June 10, 2012 at 11:23 PM Our organization have approximately 90 members. About half have email and half do not. We meet every month from Sept to May (off during the summer months). A discussion ensued about emaiing the minutes of the previous meeting to those members who have emails. For those members who do not have email, copies of the minutes will be made available at the meeting (one copy per table of about 10 members). We have a lunch and a brief program before the meeting begins lasting about 60 minutes. Those members without email capability will be expected to read the minutes during this time. The minutes will not be read at the meeting but the chair will ask for corrections and then proceed with approval of the minutes.Is this within the acceptable procedures of Robert's Rules?? Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 10, 2012 at 11:42 PM Report Share Posted June 10, 2012 at 11:42 PM "Reading and Approval of MinutesThe chair says, "The Secretary will read the minutes." However, in organizations where copies of the minutes of each previous meeting as prepared by the secretary are sent to all members in advance, the chair announces this has been done, and the actual reading of them aloud is omitted unless any member then requests that they be read." (RONR 11th ed., p 354 ll. 9-15, emphasis added)You (the membership, actually) will need to decide if the above requirement has been met. Regardless, any one member can request (demand, in effect) that they be read anyway. But, one copy per table (about 10 members)?? Er... um..... Link to comment Share on other sites More sharing options...
Rev Ed Posted June 11, 2012 at 01:53 AM Report Share Posted June 11, 2012 at 01:53 AM To add to David's comments, my personal solution would be to e-mail copies to those with e-mail, and send the rest by post. That is assuming the organization really wants people to read the Minutes and come prepared with corrections. Link to comment Share on other sites More sharing options...
Guest Edgar Posted June 11, 2012 at 02:05 AM Report Share Posted June 11, 2012 at 02:05 AM You (the membership, actually) will need to decide if the above requirement has been met.Unless all members without e-mail attend the meeting (and get there early), all members will not have received the draft minutes in advance. Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 11, 2012 at 11:14 AM Report Share Posted June 11, 2012 at 11:14 AM A previous discussion on this topic.... Link to comment Share on other sites More sharing options...
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