Committee Minutes

[Guest Juanita]

I, as a staff member take minutes for the board of directors and all committees. There is an elected secretary, she reviews all drafts, the drafts are then emailed to all members, either directors or committee members for their review. One week prior to the next meeting, a reminder email and minutes are sent to members. At the meeting, either board or committee, the minutes are approved as emailed. Our year is May 1st to April 30th. Due to major circumstances a committee did not meet last year and the last minutes are from 2010 - 2011. This committee will be meeting soon, for the 2012 - 2013 year. The people on the committee now are not the same as on the 2010 - 2011 committee. Our procedure is that each committee approves the last meeting minutes, and they are signed. A report of this meeting was given at the next board of directors meeting after the committee meeting.

My question is, " What do I do about someone signing the minutes from 2010 - 2011?" I appreciate your help.

[Gary Novosielski]

Lend them a pen.

Seriously, there is no need for minutes to be signed, but if that's your rule or custom, then feel free.

The current members of the body have the duty to approve the minutes from the past. Whether they were on the board at the time makes no difference whatsoever.