Guest Andrea Posted June 19, 2012 at 10:56 PM Report Share Posted June 19, 2012 at 10:56 PM Hi there,Do Membership meetings need to be formal; ie with an agenda? We are expecting quorum at our upcoming general membership meeting, and I'll like to get the November 2011 meeting minutes approved, but do we need a formal agenda? There won't be set reports; more so a general discussion with 4 main topics. Perhaps the topics could be formulated as an agenda? I just want to be ensure we are following any meeting requirements under Roberts Rules. Thanks for any advice.Andrea Link to comment Share on other sites More sharing options...
Gary c Tesser Posted June 19, 2012 at 11:18 PM Report Share Posted June 19, 2012 at 11:18 PM If you don't want to do any business -- i.e., make actual decisions on what the organization is going to do (about any or all of your four main topics, and anything else that the meeting wants to consider doing) and vote on anything, you don't need much formality. Why bother calling the meeting to order at all? (See p. 3 -4 in your RONR - In Brief.)Either way, most meetings don't need to have an agenda [deliberate solecism] at all, especially ones where the members think they do. They just have to follow the ordinary routine standard order of business for the meeting, which allows for consideration of whatever the assembly chooses to consider. (More references to RONR - IB on request. I'm concentrating on -IB this week because its cover reminds me of a "YIeld" sign and I'm studying for my driver's license written exam.)And yes, if you really want an agenda, you can have somebody write your topics out, and at the meeting the assembly can vote to adopt it (with variations if the members want), and there, you'll have your agenda. (Pardon my tone, but I'm tired, and usually this agenda thing is a lot of to-do about nothing.)Oh, and you should never leave approval of minutes to languish for more than three or four months. If there won't be another Membership meeting within that quarterly time period, then the board or a committee should be assigned to approve the minutes on behalf of the membership. Link to comment Share on other sites More sharing options...
Gary c Tesser Posted June 19, 2012 at 11:19 PM Report Share Posted June 19, 2012 at 11:19 PM Oh, and sorry for the delay. People who type less would have replied quicker. Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 19, 2012 at 11:36 PM Report Share Posted June 19, 2012 at 11:36 PM Oh, and sorry for the delay. People who type less would have replied quicker.Ya mean, like, see FAQ #14? Link to comment Share on other sites More sharing options...
Guest Edgar Posted June 19, 2012 at 11:40 PM Report Share Posted June 19, 2012 at 11:40 PM People who type less would have replied quicker.Well, perhaps more quickly. And maybe even more succinctly.But if the kids need shoes and you're paid by the word, who are we to judge. Link to comment Share on other sites More sharing options...
Guest Andrea Posted June 20, 2012 at 12:02 AM Report Share Posted June 20, 2012 at 12:02 AM Thank you. Our Bylaws require 2 Membership meetings a year, and we've had difficulty achieving quorum, so we're trying to make it more engaging. I think a simplified agenda will allow us to make sure we are crossing our T's and dotting our I's. Thanks for the response! Link to comment Share on other sites More sharing options...
Gary c Tesser Posted June 20, 2012 at 03:12 AM Report Share Posted June 20, 2012 at 03:12 AM ... !Please keep in mind what Mr Foulkes said, and follow his advice, I wish I'd'a. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.