Guest Jim Posted November 1, 2012 at 12:19 PM Report Share Posted November 1, 2012 at 12:19 PM Could someone please advise me is it correct or a normal procedure to have one set of minutes for the committee members and a second far less informative set of minutes for the club members to read? Link to comment Share on other sites More sharing options...
Guest Edgar Posted November 1, 2012 at 12:23 PM Report Share Posted November 1, 2012 at 12:23 PM Could someone please advise me is it correct or a normal procedure to have one set of minutes for the committee members and a second far less informative set of minutes for the club members to read?Committees don't usually prepare minutes. When their assigned task is completed, they present a report. In any case, there is only one set of minutes, anything else is, well, something else. Link to comment Share on other sites More sharing options...
Trina Posted November 1, 2012 at 12:31 PM Report Share Posted November 1, 2012 at 12:31 PM This is certainly not a procedure found in RONR. The minutes should contain a complete record of what was done at a meeting (they are not supposed to be a record of who said what, nor are they supposed to contain summaries of discussion). It may be that your 'more informative' minutes contain much more information than they should.It's also worth noting that, as far as RONR is concerned, the minutes of a body can be read by the members of that body. If your committee minutes are being routinely handed out to club members (non committee members), presumably you are following your own custom rules in doing so.Do the expurgated minutes (the ones given to the club members) actually leave out substantive material (e.g. are adopted motions being edited out of those 'minutes')?edited after reading Edgar's post:What sort of committee is this? Somehow I had pictured an 'executive committee' (which would keep minutes), but, as Edgar points out, a plain vanilla committee doesn't generally keep minutes in the first place... Link to comment Share on other sites More sharing options...
Guest Jim Posted November 1, 2012 at 01:57 PM Report Share Posted November 1, 2012 at 01:57 PM It would appear there are two sets of minutes: 'Minutes' given only to committee members which include details of Insurance issues, staff issues, electrical certificates costs and raffle money raised. These minutes also contain a dialogue of who said what during the discussions taking place.The second set are called 'Summary Minutes' which leave out the above mentioned topics.I am not trying to pick fault with what the committe who work hard are doing I just think there should be only one set of minutes produced and on display for all members. Link to comment Share on other sites More sharing options...
Guest Edgar Posted November 1, 2012 at 02:01 PM Report Share Posted November 1, 2012 at 02:01 PM Stop calling both documents "minutes" and everyone should be happy. Link to comment Share on other sites More sharing options...
JohnR Posted November 1, 2012 at 05:00 PM Report Share Posted November 1, 2012 at 05:00 PM These minutes also contain a dialogue of who said what during the discussions taking place.These are not minutes in the parliamentary sense; they are memoranda. How your committee handles its memoranda is entirely up to the committee. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.