Guest Lee Posted November 30, 2012 at 11:54 PM Report Share Posted November 30, 2012 at 11:54 PM A special election committe has been established for the purpose of respnsibility and integrity of the election process. The committee chairperson comes to the president of the organization and states the election has to be pushed back for one week due to unforseen issues and they have been unable to prepare ballots in the time previously passed during a meeting of the body. The issues are logistical in nature based on incorrect information provided by the organization and components of the information provided had to be verified. Can the election committee move the election date or what other procedures need to take place? Link to comment Share on other sites More sharing options...
Guest Edgar Posted December 1, 2012 at 12:07 AM Report Share Posted December 1, 2012 at 12:07 AM Can the election committee move the election date or what other procedures need to take place?That depends on how the date is established in the first place. If it's in the bylaws it's going to be hard to change. One possibility would be to start the election on the authorized date and then continue it at an adjourned meeting one week later. It seems unlikely that the election committee, or anyone else for that matter, would have the authority to unilaterally change the date of a regular election. So it looks like any such changing, if possible, will have to be done at a meeting of the general membership. Link to comment Share on other sites More sharing options...
Guest Guest Posted December 1, 2012 at 12:40 AM Report Share Posted December 1, 2012 at 12:40 AM Sorry. Maybe I should have included a little more background information. By-laws state the election must be conducted through us mail (absentee voting). An election committe was appointed in compliance with by-laws. The election committe chairman received a membership list from the organization secretary, that was authorized by the treasurer, to include prepared mailing labels. The ballots were prepared and mailed in compliance with by-laws. A regular meeting occurrs between the mailing of ballots and election date. During this meeting questions are raised concerning the validity of the membership list. It is learned that over 1200 ballots were mailed for what has now been determined to be 1175 members. The treasurer states they did not validate the list used and a motion is made to redo the election. This motion is passed by the body and a new election date is set. Due to additional questions raised in the meeting concerning improper addresses, the election committee decided to verify the mailing information provided prior to mailing ballots for a second time. The verification of mailing information for this amount of membership has caused them to be unable to mail the ballots within the initial three week period provided during the meeting for this second election. The chairperson of the election committee contacted the president of the organization and informed them that they would need an additional week to finish preparing ballots and mailing. The president told them that the responsibility and integrity of the election rests with them and if an additional week is necessary that was their decision as a committee and not his since he was on the ballot. The by-laws do not address this situation and refers to RRO for policy in such cases where it is not addressed in the by-laws. Would it be proper for the election committee to moved the election date or does this need to be addressed by the body? Special note: The by-laws state the ballots will be mailed between the 2nd and 3rd week prior to the election date. The last date to mail the ballots in compliance with that by-law has already passed. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted December 1, 2012 at 08:14 PM Report Share Posted December 1, 2012 at 08:14 PM A special election committe has been established for the purpose of respnsibility and integrity of the election process.And how's that workin' out for ya? Link to comment Share on other sites More sharing options...
David A Foulkes Posted December 1, 2012 at 08:39 PM Report Share Posted December 1, 2012 at 08:39 PM And how's that workin' out for ya?I suspect that, since the organization felt the need to create such a committee, not so well. Just a guess.... Link to comment Share on other sites More sharing options...
Josh Martin Posted December 1, 2012 at 11:59 PM Report Share Posted December 1, 2012 at 11:59 PM The by-laws do not address this situation and refers to RRO for policy in such cases where it is not addressed in the by-laws.RONR doesn't address this situation either.Would it be proper for the election committee to moved the election date or does this need to be addressed by the body? Special note: The by-laws state the ballots will be mailed between the 2nd and 3rd week prior to the election date. The last date to mail the ballots in compliance with that by-law has already passed.The date could only be changed by the same method it was set in the first place, unless your Bylaws provide otherwise. So if the Bylaws set the date, you'd need to amend the Bylaws to change it. If the membership set the date by a motion, then the membership can change it. If the committee set the date, the committee can change it, and so on. Link to comment Share on other sites More sharing options...
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