Public Meetings and Public Comments

[Pension Maven]

I have a question as to how or should public comments be addressed. Our committees (pension) are open to the public, and the public is allowed to comment. The previous chair noted that public comments would be received, and the minutes would reflect as such:

'The Committee received comments on and provided debriefs on the following: An audience member commented on...'

There are no action items, and we do not collect contact information from the public. The issue is that one particular public member has stated that her comments are incorrect. There is nothing in our by-laws that addresses public comments, and the policy of the agency is that we default to Robert's Rules in such cases.

Should we simply note that the committee opened the floor to public comments and not list what those comments were? I know that minutes are supposed to reflect what the committee did and not what was discussed.

I appreciate any assistance you may provide.

[Josh Martin]

Should we simply note that the committee opened the floor to public comments and not list what those comments were?

Either that or note nothing at all.