cancellation of annual meetings

[Guest Sharon]

We are dealing with bad weather conditions.  We are discussing whether to cancel our annual meeting of the members.  I can't find anything in our bylaws, in Roberts Rules or in the Common Interest Communities Act which says who has the authority to cancel a meeting.    Some suggest the President, alone can do this.  Others say no.   Is there any guidance from Roberts Rules on this? 

[Chris Harrison]

RONR doesn't provide for any mechanism to cancel meetings so if there is going to be one it will be located in your rules. 

[Josh Martin]

We are dealing with bad weather conditions.  We are discussing whether to cancel our annual meeting of the members.  I can't find anything in our bylaws, in Roberts Rules or in the Common Interest Communities Act which says who has the authority to cancel a meeting.    Some suggest the President, alone can do this.  Others say no.   Is there any guidance from Roberts Rules on this? 

 

If your rules and applicable law are silent, a meeting cannot be cancelled. The best course of action would be for one or two members (perhaps those who live close to the meeting site) to show up and adopt a motion to adjourn the meeting to a later date. Such a motion can be adopted even in the absence of a quorum.