Changing Officers Roles mid-meeting

[Guest Guest_Ross]

If, during the course of a meeting, it was necessary to have someone else take the role of recording secretary, what is the procedure? Does the membership vote? Does the other person take on the role without a vote?

[jstackpo]

In a formal sense, a vote is required.    But it is MUCH more common for the chairman to just say something like "Phil has to leave, is there any objection if Mike fills in as Recording Secretary for the rest of the meeting?"

[DanielEHayes]

"And if not who do we have that will take the munutes?". That's not so much from Parliamentary procedure but more real life experience. Most people are loathe to take the minutes. If however they stuck to that which was REQUIRED to be kept in the minutes (See RONR(11th ed.), p.468-471.) it wouldn't be so bad. You generally are only required to record what actually got done(mostly motions made) and most organizations don't get much done. They just talk, which is not required in the minutes, leaving the minutes properly recorded to be rather brief.

So the point is you are unlikely to have any objection to someone else being shangheid into keeping the minutes once the Secretary leaves. That is going to mean if handled the way Dr Stackpole suggests, it will pass by unanimous consent most likely.(that should be recorded in the minutes. )

[Guest Guest]

Thank you for the advice!