Meeting Minutes and Expenditures - Must be read at meeting?

[Guest LK]

I am new to board meetings, but trying to get further information, for I am thinking of running for a position. Our monthly meetings seem so long because the secretary and treasurer read the prior meeting minutes and all expenses that have occurred since the prior month. If the minutes and expenses are emailed to the members prior to the next meeting, do these items need to be read at the next meeting prior to them being approved?

[Tom Coronite]

If copies of the secretary's prepared minutes have been distributed in advance to all members, it is permitted for the chair to state that and omit the actual reading of them aloud, unless any member requests that they be read.  See p 354 ll 9-22.

 

But it's likely that if reading the minutes takes too long, it's the content of the minutes that is the problem.  Perhaps there is more in there than there should be.  The minutes should be a record of what was done, not what was said.

 

As for the expenses, the treasurer's report need not contain details of each payment (see page 477 ll 17-25). There is a sample form of a brief report on page  478 which you might find helpful.

[Guest Guest]

Thank you SO much, very appreciated!!