Guest Mari Posted February 16, 2019 at 01:44 PM Report Share Posted February 16, 2019 at 01:44 PM Six motions were made, discussed, voted on and passed in our board of director's meeting to make changes in our Standing Rules section of our organization. They were then sent to our newsletter editor to be published for our members to read before our next meeting. They were also sent to the member who publishes our Membership Book who broke the motions down into each place where there was a change in a word or sentence, for a total of 18 motions. In doing so, she felt that she was clarifying and following Robert's Rules. Several board members feel this is incorrect and that the motions should stand as the Board of Directors approved them. Since the motions were passed by the Board of Directors, can they be changed to different format when published for the members to read? THANK YOU. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted February 16, 2019 at 02:08 PM Report Share Posted February 16, 2019 at 02:08 PM 9 minutes ago, Guest Mari said: Since the motions were passed by the Board of Directors, can they be changed to different format when published for the members to read? THANK YOU. Short answer, no. No one can edit what the board adopted. They should be reported out and recorded in the minutes and "rule book" (or membership book) exactly as they were adopted. However, I have a question: Does the membership have to approve or adopt these new standing rules before they become effective? Quote Link to comment Share on other sites More sharing options...
Guest Yes... Posted February 16, 2019 at 02:27 PM Report Share Posted February 16, 2019 at 02:27 PM Yes, by majority of of membership present. According to our bylaws, they do not have to be published sice they are a part of the standing rules, not our bylaws. However, the board wanted all members to see them and be aware that they would be on the agenda. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted February 16, 2019 at 03:01 PM Report Share Posted February 16, 2019 at 03:01 PM A suggestion to Guest Marie (AKA "Yes...") : Print, or combine electronically in a document, all your standing rules right along with your bylaws (under separate sections or headings, of course) for ease of reference for all your members. Life will be simpler in the future as a result. Quote Link to comment Share on other sites More sharing options...
Guest Mari Posted February 16, 2019 at 03:34 PM Report Share Posted February 16, 2019 at 03:34 PM I posted a reply about 10 minutes ago, but do not see it. My answer to J was that we give each member our complete membership book containing our bylaws and standing rules under separate headings. Each member can have a printed version, an electronic version or both. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted February 16, 2019 at 05:04 PM Report Share Posted February 16, 2019 at 05:04 PM If I was a member of your organization, I would be delighted. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted February 16, 2019 at 05:24 PM Report Share Posted February 16, 2019 at 05:24 PM 1 hour ago, Guest Mari said: I posted a reply about 10 minutes ago, but do not see it isn't the reply about three or four comments up from "Guest Yes..." from you? Perhaps you didn't add your name and the system used the first word of your post, "Yes" as your name. Quote Link to comment Share on other sites More sharing options...
Guest Mari Posted February 16, 2019 at 07:01 PM Report Share Posted February 16, 2019 at 07:01 PM Thank you for your help with this. Our organization is in its 43rd year! Just to be sure: the motions made and passed by the board of directors cannot be changed in format when presented to the membership for the final vote. The motions must be published as written by the board of directors. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted February 16, 2019 at 07:26 PM Report Share Posted February 16, 2019 at 07:26 PM 18 minutes ago, Guest Mari said: Thank you for your help with this. Our organization is in its 43rd year! Just to be sure: the motions made and passed by the board of directors cannot be changed in format when presented to the membership for the final vote. The motions must be published as written by the board of directors. Yes, that is correct. The wording as presented to the membership should be exactly as approved by the board. This is not to say, however, that the membership cannot amend some or all of the motions when the membership takes them up. Normally, when a board recommendation is being voted on by the membership, the membership may amend it. We haven't seen your rules, however, so we don't know if that is the case in your organization with these particular new rules. But, the rules as adopted by the board should be presented to the membership with the exact same wording. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted February 16, 2019 at 07:27 PM Report Share Posted February 16, 2019 at 07:27 PM 24 minutes ago, Guest Mari said: Just to be sure: the motions made and passed by the board of directors cannot be changed in format when presented to the membership for the final vote. The motions must be published as written by the board of directors. Yes, but... presuming the motions are in effect recommendations to the full membership for inclusion in your association's standing or special rules, the membership is free to make whatever amendments to the rules they are of a mind to (or other things, like referring them back to the Board for "improvements"), by majority vote, prior to adopting the motions in whole or in part. That is, if your associations has no rules to the contrary. Quote Link to comment Share on other sites More sharing options...
Guest Mari Posted February 16, 2019 at 07:43 PM Report Share Posted February 16, 2019 at 07:43 PM Yes, our membership is free to make amendments. Again, thank you both for your help in this. Quote Link to comment Share on other sites More sharing options...
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