anon Posted January 24, 2020 at 09:15 PM Report Share Posted January 24, 2020 at 09:15 PM RONR (11th ed.). p. 500, XVI. 5 says, "In small committees, the chairman usually acts as secretary, but in large ones and many standing committees, a secretary may be chosen to keep a brief memorandum in the nature of minutes for the use of the committee." Is there a more explicit citation that allows committees to forego taking meeting minutes? Or is the silence on this requirement to be interpreted as no requirement for it? Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted January 24, 2020 at 09:22 PM Report Share Posted January 24, 2020 at 09:22 PM 4 minutes ago, anon said: RONR (11th ed.). p. 500, XVI. 5 says, "In small committees, the chairman usually acts as secretary, but in large ones and many standing committees, a secretary may be chosen to keep a brief memorandum in the nature of minutes for the use of the committee." Is there a more explicit citation that allows committees to forego taking meeting minutes? Or is the silence on this requirement to be interpreted as no requirement for it? Not directly, but: "The official record of the proceedings of a deliberative assembly is usually called the minutes, or sometimes—particularly in legislative bodies—the journal." RONR (11th ed.), p. 468 A committee is not a deliberative assembly. See §1. THE DELIBERATIVE ASSEMBLY Quote Link to comment Share on other sites More sharing options...
anon Posted January 24, 2020 at 09:33 PM Author Report Share Posted January 24, 2020 at 09:33 PM Wow. This is really deep. I can see what I'm up against trying to learn from a book in this case. Thanks! Quote Link to comment Share on other sites More sharing options...
Guest Susan Posted January 31, 2020 at 02:33 AM Report Share Posted January 31, 2020 at 02:33 AM I'm still confused...Our condo association has a Parking Committee. Are we required to keep minutes? If yes, do they have to be approved by vote at the next meeting, or can approval be done via e-mail? What do you do about the minutes of the last meeting of the committee? How do they get approved? Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted January 31, 2020 at 04:22 AM Report Share Posted January 31, 2020 at 04:22 AM (edited) On 1/24/2020 at 4:33 PM, anon said: I can see what I'm up against trying to learn from a book in this case. I recommend that you don't try to memorize rules but, rather, try to understand the principles. A committee is not a deliberative assembly. A deliberative assembly keeps records of its actions, which are motions. That record is the minutes. A committee, on the other hand, does not take actions but makes recommendations to the deliberative assembly. It doesn't need to take minutes to keep a record of that, since the committee's report and recommendations are the record of what the committee did. Hope this helps. 1 hour ago, Guest Susan said: Parking Committee. Are we required to keep minutes? No. And the rest of your questions become moot. Edited January 31, 2020 at 04:23 AM by Atul Kapur Quote Link to comment Share on other sites More sharing options...
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