Approving HOA Board Meeting Minutes Outside of a Board Meeting

[Eugenia V Colon]

I am a member of a home owners association (HOA) board. Is it okay for the board to approve minutes of board meetings outside of a board meeting? 

[Weldon Merritt]

It is not proper for the board to approve the minutes outside a meeting, since a board may act as a board only in a meeting. But it is proper for the board to delegate approval of the minutes to a minutes approval committee, which would approve them and report the approval at the next board meeting.

Edited February 27, 2022 at 09:49 PM by Weldon Merritt
Edited to corect a typo.

[Eugenia V Colon]

Thank you, Weldon. I will convey this to my colleagues. 

[Weldon Merritt]

On 2/27/2022 at 12:57 PM, Eugenia V Colon said:

Thank you, Weldon. I will convey this to my colleagues. 

Note that even when the minutes are approved by a committee, the board may still make corrections to them later, if they contain an error. This would be done by use of the motion to amend something previously adopted. That motion require only a majority vote if previous notice is given. Otherwise, it requires either a two-thirds vote or a majority of the entire membership (of the board).

[Eugenia V Colon]

This is excellent information, just what we need to understand. Thanks, again, Weldon.

 

[Gary Novosielski]

On 2/27/2022 at 2:24 PM, Eugenia V Colon said:

I am a member of a home owners association (HOA) board. Is it okay for the board to approve minutes of board meetings outside of a board meeting? 

@Weldon Merritt's answer is a good one.

But just out of curiosity, what potential advantage does the board see in not simply waiting until the next board meeting, as the rules in RONR provide?

Edited February 27, 2022 at 10:56 PM by Gary Novosielski