Tomm Posted July 29, 2022 at 03:48 PM Report Share Posted July 29, 2022 at 03:48 PM It's recommended that when the next meeting of an assembly will not be held for a long period of time the assembly should appoint a committee to approve the minutes contemporaneously. Questions: 1. Are the minutes required to be approved again at the next meeting by the entire assembly because they were only approved by a committee? And if so.. 2. Do they get approved when the orders of the business specify "Approval of the Minutes" or do they get approved during "Reports of Special (Select or Ad Hoc) Committees"? Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted July 29, 2022 at 03:50 PM Report Share Posted July 29, 2022 at 03:50 PM The answer to question 1 is "no". Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted July 29, 2022 at 04:09 PM Report Share Posted July 29, 2022 at 04:09 PM On 7/29/2022 at 10:48 AM, Tomm said: It's recommended that when the next meeting of an assembly will not be held for a long period of time the assembly should appoint a committee to approve the minutes contemporaneously. Questions: 1. Are the minutes required to be approved again at the next meeting by the entire assembly because they were only approved by a committee? And if so.. 2. Do they get approved when the orders of the business specify "Approval of the Minutes" or do they get approved during "Reports of Special (Select or Ad Hoc) Committees"? "Exceptions to the rule that minutes are approved at the next regular meeting (or at the next meeting within the session) arise when the next meeting will not be held within a quarterly time interval, when the term of a specified portion of the membership will expire before the start of the next meeting, or when, as at the final meeting of a convention, the assembly will be dissolved at the close of the present meeting. In any of these cases, minutes that have not been approved previously should be approved before final adjournment, or the assembly should authorize the executive board or a special committee to approve the minutes. The fact that the minutes are not read for approval at the next meeting does not prevent a member from having a relevant excerpt read for information; nor does it prevent the assembly in such a case from making additional corrections, treating the minutes as having been previously approved (see 48:15)." RONR (12th ed.) 48:12 Quote Link to comment Share on other sites More sharing options...
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