Minutes for a meeting with no quorum

[Guest Rob]

Can there be discussion or questions during a meeting with no quorum if it is reflected in the minutes? Can questions be asked about a topic or comments made? Or should minutes show that no quorum was achieved so the meeting was adjourned? 

[Joshua Katz]

The minutes should reflect what was done, not what was said, so discussion should not be included. They should say that the meeting was called to order, a quorum was not present, cover any business that was conducted (it is in order to take action to obtain a quorum, to recess, to fix the time to which to adjourn, and to adjourn), and note when the meeting adjourned.

[Gary Novosielski]

On 9/19/2022 at 7:20 PM, Guest Rob said:

Can there be discussion or questions during a meeting with no quorum if it is reflected in the minutes? Can questions be asked about a topic or comments made? Or should minutes show that no quorum was achieved so the meeting was adjourned? 

Discussion should not be included in the minutes whether there is a quorum or not.

Your best bet, if there is no hope of getting a quorum, is to call the meeting to order, note the absence of a quorum, and adjourn (possibly adjourning to a future time and place).

If people who are there care to stick around after adjournment and discuss things, that's fine, but no official action can be taken until the next meeting, so there's nothing to record.

[Josh Martin]

On 9/19/2022 at 6:20 PM, Guest Rob said:

Can there be discussion or questions during a meeting with no quorum if it is reflected in the minutes? Can questions be asked about a topic or comments made? Or should minutes show that no quorum was achieved so the meeting was adjourned? 

There can be discussion or questions, however, that should not be reflected in the minutes.

The minutes are a record of what was done, not what was said. So the minutes of a meeting without a quorum will be very brief.