Correcting wordy Minutes

[Tomm]

The secretary tape records the meetings and when she writes them up she includes all the discussions that took place during the debate process. She believes it better defines what the motion was about and the pro's and con's as to why the motion either passed of failed.

Question: When the Chair asks if there are any corrections to the Minutes, would it be in-order to move that the discussion talk be stricken from the Minutes and only post what was done and not said as required? None of the provisions stated in 48:3 have been provided. 

[Josh Martin]

On 10/19/2022 at 12:48 PM, Tomm said:

When the Chair asks if there are any corrections to the Minutes, would it be in-order to move that the discussion talk be stricken from the Minutes and only post what was done and not said as required?

Yes.

On 10/19/2022 at 12:48 PM, Tomm said:

The secretary tape records the meetings and when she writes them up she includes all the discussions that took place during the debate process. She believes it better defines what the motion was about and the pro's and con's as to why the motion either passed of failed.

In the event the assembly agrees with the Secretary that it is desirable to have this information, then it should be kept in a separate document from the minutes.

"Sometimes a society wishes to have a full record of its proceedings made available to the public, and when such a record of the proceedings is to be published (in which case it is often called “proceedings,” “transactions,” or the like), it frequently contains, in addition to the information described above for inclusion in the minutes, a list of the speakers on each side of every question, with an abstract or the text of each address... Any such record or transcript of the proceedings prepared for publication, however, does not take the place of the minutes, and it is the minutes which comprise the official record of the assembly’s proceedings." RONR (12th ed.) 48:16