Guest Deb Smith Posted March 16, 2024 at 06:08 AM Report Share Posted March 16, 2024 at 06:08 AM We have an industrial solar factory (some call it a solar farm) that is seeking approval in our area. We met with the fiscal court and concerns were expressed, their lawyer spoke, questions were asked and a TV news reporter was there. Yet no mention of the concern of the citizens, which were expressed, was mentioned in the meeting minutes. Then at another time we met with the same group, a statement was made, their attorney stated a law that would open the fiscal court up to a lawsuit, yet once again nothing was stated in the minutes of that meeting. Should discussion that affects the citizens of a county be in the minutes of the meeting, even though a motion was not made? Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted March 16, 2024 at 10:06 AM Report Share Posted March 16, 2024 at 10:06 AM On 3/16/2024 at 2:08 AM, Guest Deb Smith said: We have an industrial solar factory (some call it a solar farm) that is seeking approval in our area. We met with the fiscal court and concerns were expressed, their lawyer spoke, questions were asked and a TV news reporter was there. Yet no mention of the concern of the citizens, which were expressed, was mentioned in the meeting minutes. Then at another time we met with the same group, a statement was made, their attorney stated a law that would open the fiscal court up to a lawsuit, yet once again nothing was stated in the minutes of that meeting. Should discussion that affects the citizens of a county be in the minutes of the meeting, even though a motion was not made? As far as the rules in RONR are concerned, the answer to your question is no, discussion should not appear in the minutes of a meeting. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted March 16, 2024 at 04:11 PM Report Share Posted March 16, 2024 at 04:11 PM On 3/16/2024 at 1:08 AM, Guest Deb Smith said: Should discussion that affects the citizens of a county be in the minutes of the meeting, even though a motion was not made? No, unless the organization's rules or applicable law so provide. "In an ordinary society, the minutes should contain mainly a record of what was done at the meeting, not what was said by the members." RONR (12th ed.) 48:2, emphasis in original Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 17, 2024 at 04:21 PM Report Share Posted March 17, 2024 at 04:21 PM On 3/16/2024 at 2:08 AM, Guest Deb Smith said: We have an industrial solar factory (some call it a solar farm) that is seeking approval in our area. We met with the fiscal court and concerns were expressed, their lawyer spoke, questions were asked and a TV news reporter was there. Yet no mention of the concern of the citizens, which were expressed, was mentioned in the meeting minutes. Then at another time we met with the same group, a statement was made, their attorney stated a law that would open the fiscal court up to a lawsuit, yet once again nothing was stated in the minutes of that meeting. Should discussion that affects the citizens of a county be in the minutes of the meeting, even though a motion was not made? No, discussion in general does not belong in the minutes. The purpose of minutes is to serve as a permanent record what decisions were made, not to serve as a public information newsletter. Quote Link to comment Share on other sites More sharing options...
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