Approval of Minutes

[Guest Ray Harris]

If a meeting is held and minutes taken, can they be approved as minutes or just as notes at the subsequent meeting (that has a quorum)?

[hmtcastle]

If a meeting is held and minutes taken, can they be approved as minutes or just as notes at the subsequent meeting (that has a quorum)?

Minutes are minutes, quorum or not.

[Robert B Fish]

If a meeting is held and minutes taken, can they be approved as minutes or just as notes at the subsequent meeting (that has a quorum)?

I took your note to say that you had a meeting but it was without a quorum. You're wondering what to do about the minutes of that meeting.

You should approve the minutes at a later, quorate meeting. It is important to take those minutes for several reasons. First, if the meeting was required, e.g. by bylaws or charter requirements, the minutes show that you conformed and did hold the meeting. Second, the minutes show that no business (except the 4 procedural motions allowed in inquorate meetings) was conducted.

While you might have discussed matters pertaining to the organization, those discussion never belong in the minutes as the minutes should contain a record of what was done at the meeting and not what was said by the members.

-Bob

[Gary Novosielski]

If a meeting is held and minutes taken, can they be approved as minutes or just as notes at the subsequent meeting (that has a quorum)?

They are approved as "minutes" because that's what they are. They will officially record that a quorum was not present at the meeting, for one thing. They will also record when the meeting commenced, adjourned, and what (little) took place at it. But it was a meeting, and it did take place, so its minutes are minutes.