Guest Sandy Posted January 13, 2011 at 03:26 AM Report Share Posted January 13, 2011 at 03:26 AM Do you need a motion to receive reports that are sent prior to a meeting and then included on the agenda? We require committees to send reports of their monthly activities. These aremthen included on the agendas that are distributed before the meeting. A member feels that a motion is required to receive the reports in order to include them in the minutes. Is this necessary? Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 13, 2011 at 03:42 AM Report Share Posted January 13, 2011 at 03:42 AM Do you need a motion to receive reports that are sent prior to a meeting and then included on the agenda? We require committees to send reports of their monthly activities. These aremthen included on the agendas that are distributed before the meeting. A member feels that a motion is required to receive the reports in order to include them in the minutes. Is this necessary?No. Reports from officers and committees should come up in the regular order of business, and when they do they require no motion to be received.The only motions that might be needed would be to move the adoption of some action recommended in the report. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted January 13, 2011 at 06:02 AM Report Share Posted January 13, 2011 at 06:02 AM Do you need a motion to receive reports that are sent prior to a meeting and then included on the agenda? ...A member feels that a motion is required to receive the reports in order to include them in the minutes.No!The Book says that it is improper to make a motion, "That the X Committee report be received."Don't do it.(excerpt, page 490)A common error is to move that a report “be received” after it has been read--apparently on the supposition that such a motion is necessary in order for the report to be taken under consideration or to be recorded as having been made. In fact, this motion is meaningless, since the report has already been received.The minutes are to only mention that Such-and-such Committee reported.No motion is necessary, or appropriate, just for recording that fact in the minutes. Link to comment Share on other sites More sharing options...
Guest Sandy Posted January 25, 2011 at 06:36 PM Report Share Posted January 25, 2011 at 06:36 PM No!The Book says that it is improper to make a motion, "That the X Committee report be received."Don't do it.The minutes are to only mention that Such-and-such Committee reported.No motion is necessary, or appropriate, just for recording that fact in the minutes.Thank you to those who answered my question. I will provide this information to the board member(s) for future reference. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.