jstackpo

Since you meet only every two years, the chances are pretty good (based on my experience) that there are existing practices and procedures already in place, either as a set of standing rules or "traditional" rules that may spell out how things, motions, proposals, are brought to the meeting.  And dealt with in the meeting(s).  Does your organization (if big enough) have a paid staff and perhaps an office somewhere.  I would start there and see if they can answer any of your questions.

If not, come on back here and we will do what we can...  (Your questions are quite broad .)

Just an update...

As of 7:00AM Friday May 10, the RONR/11 document is gone from  http://holstonpresbytery.org/

I guess someone was listening...

Also, I'm not clear on what you, Christine, mean by "business arising from the minutes".   Could you give us an example, please.  It sounds a bit as though your association has a practice, a custom, that isn't described in RONR.  Tell us about it and we shall see what we can do to help.

And, for next time, there should be only ONE committee report presented by the committee after a majority agreement (vote if necessary) by the members of the committee deciding in the exact text of the report.

There can also be a "minority report" by the losers of that committee vote (RONR, page 527) but the assembly (that requested the committee to make a report) is not required to hear it.

Moar investigating...

My desktop Mac maintains a history of all webpages recently looked at, including the one in question, which can be clicked on to jump to it.  The webpage is still functioning and the PDF is still downloadable, as of 4:30 EDST.

It may, as someone suggested, be cashed somewhere, but I can't tell.  Anything put on the Internet stays on the Internet for a mighty long time.

It looks to be a PDF of what is on the American Legal Publishing Corporation's CD, all 494 pages.

Mr. (Ms.?) Reelsman types faster than I do, too.)

Nope.  Scheduling when you have your annual meeting elections (presumably not every month!) is matter for your bylaws.

(GM types faster than I do...)

Presumably rather brief minutes...

Since "the vacancy is the Board's responsibility to fill" you might do best to check the board's rules (bylaws?) for the appropriate "fill-the-vacancy" procedure; or perhaps any ordinances that set up the board in the first place. Check with your staff (?) or county attorney, if you have one.

The chair's obligation is to remain impartial right up to the point when a vote is taken; then he may vote, or not, as he pleases, presuming he/she is a member of the association. Page 448ff.

Well, they, at a subsequent meeting of the Board or the full assembly, can move to amend or rescind the issue they didn't like first time around (and then speak out in favor of their motion), but meanwhile the majority has spoken so all board members are expected "cheerfully to assist in carrying it [the content of the adopted motion] out" -- RONR introduction page xlix, second paragraph.

Sure.   However, if they are elected, learn about it, and promptly decline the office, then you will have to re-do the election.

And just to anticipate a question:  If the winner does decline, NO, the runner-up in the first election is NOT then declared the winner.  Of course, he/she can run and be elected in the second election.

Nope  --  still there.  D/Led (again) by clicking on the link in the original (Zev's) posting.

On 5/5/2019 at 6:56 PM, Martin George said:

assuming we allow e-mail voting,

Do you?  That would have to be in your bylaws (or other Australia related laws) for it to be proper in the first place.

Otherwise, those votes are invalid no matter how you calculate them.

What parliamentary authority does your organization adhere to?  If not Robert's (RONR) we can't help you much here.

I'm not either, but it sure looks like the 

http://holstonpresbytery.org/

church doesn't understand the meaning of the copyright laws...

1 hour ago, Richard Brown said:

Yes, they did.  It's on the CD-ROM version, but it's not as extensive as I would like.  It's a very good start, though!   I've seen other rules for electronic meetings that I like better.

I dunno if these are the rules you "like better", but I like them (particularly because I wrote them...):

https://www.dropbox.com/s/g8w31eocwqx067h/E-Meetings 2012.docx?dl=0

13 hours ago, Guest jane vincent said:

Can a Special membership meeting of an association be called to decide a bylaw change online if the bylaws do not state that electronic voting can be held.  Also how then would a quorum be established?

A 100 member meeting (if you really mean a full deliberative "meeting" on line) would be utterly hopeless to attempt.  Voting, without any opportunities for amendment, would be feasible if the bylaws permitted such.  Not a good idea, however -- all or nothing votes usually end up with nothing.  Or bad compromise choices.

Page 500.

Page 15 & 18.

A "special rule of order" deals with "the transaction of business in a meeting".  Letting general members sit in but not participate doesn't "fit" the definition, so that leaves a "Standing Rule" as all that is left.

1 hour ago, Guest Les said:

There is nothing in our rules at all, just some people saying that he has to resign.

And if those "people" get strident, ask them to show you the rule requiring a resignation.   'Course, they won't be able to.

In case it hadn't come up yet, the "professional presider" presides only at the sufferance of the assembly - the chairman should (good luck!) ask the permission of the assembly (majority vote if it comes to that) to let the outsider run the meeting.  Normally, if the chairman doesn't want the job (on a temporary basis) the vice-chairman presides.

So objecting is another route to keep things fair.

8 minutes ago, Plplr8ball said:

raise points of order on it at the next meeting. 

Too late for that -- RONR page 250.  And, from what was described, any points would be not well taken.

Sure.  RONR has no rule requiring a resignation to run for some other office.  Do your rules?

You can censure anybody any time with a simple motion, or one with factual "whereas" clauses, as you set out.  Looks good to me.

I'm not so sure about "condemn"; condemn them to what? eternal perdition?.

Anything more severe will involve you in Chapter 20 of RONR, which you are welcome to have at on your own time.

2 hours ago, Mike Phillips said:

They use this guy because he knows RONR to the point of being able to effectively weaponize them. He's a master at cutting off debate, running out the clock, and engineering an adjournment when issues leadership doesn't want debated are finally ready for the floor. 

It doesn't sound, however, that this hired gun is going to be presiding in a properly impartial manner.

28 minutes ago, Mike Phillips said:

an audiobook, Robert's Rules of Order by Henry M. Robert III. 

This may end up being a bit confusing -- that book (ROR) is merely a reprint of the 1915 edition and many pages of rules, "clarifications", and other text has been added over the years, culminating (so far) in the 11th edition of RONR.

May not be worth bothering with unless you are interested in the history and development of Parl-Proc.