jstackpo

I took the OP's use of "discussion" to mean a consideration and decision (by vote) of a piece of (formal) business.  Maybe the OP can correct me as necessary.

Better that your title were "Order of Business" not "Order of Agenda", but no need to bother about that now. 

Going into Executive Session (p. 95) does NOT require that the meeting be first adjourned.  Indeed just the opposite:  an "Executive Session" can be just a portion of a meeting during which the proceedings are to be kept secret. It can take place at any time during a meeting. 

If your condo association is in the habit of adopting the agenda (the list of business items/motions, &c, that are or were anticipated to need to be brought up), then when the agenda is moved for adoption, simply move to strike the untimely item from the list before adopting the (reduced) list.

If the agenda list is not customarily adopted, but just serves as a reminder for the presiding officer, he/she just need not mention the untimely item at all.

2 minutes ago, Joshua Katz said:

(An agenda is also not a list of items for discussion, but that's another story.)

Oh yes it is - see RONR, p. 371, line 17ff.

Yes, provided your bylaws do NOT include a definition of "majority" that departs from the RONR standard of "more than half the votes cast" (abstentions ignored).

I am presuming that "12 present" meets your quorum requirement, and that RONR is your adopted parliamentary authority.

23 minutes ago, Guest Who's Coming to Dinner said:

occasions when the vote is close or the requirement is more than a majority.

Or the assembly orders a counted vote, for whatever reason.  Page 283ff. 

Or, if you want to make life easier for your tellers, and secretary, propose to include a count only when so ordered by vote - as RONR has it.

31 minutes ago, Guest Who's Coming to Dinner said:

RONR briefly mentions this method at (11th ed.) p. 411. ll. 7–11.

Indeed it does, although I disagree with RONR's assertion that the counting is "particularly subject to confusion". If (pre-coached) tellers walk back and forth pointing to the person next to count off (sort of like a musician conducting the assembly) it will go off without a hitch. That "no hitch" assertion is based on experience doing the count with 400-500 member assemblies -- you only need do it for close votes, however.

It is particularly successful with an adoption threshold of more than half the delegates present (and that number is known, of course). As soon as the "Yes" vote count reaches the magic number of more than half, everybody (well, at least half the members anyway) cheers and the uncounted folks sit down, relieved that it is over. Obviously no need to count the "No" votes. And if folks are carrying "present in proxy" votes, they get to count two (or more) numbers out. Real neat. Try it!

10 minutes ago, Guest Lisa said:

is there here a way to edit 

Unfortunately not, when you sign on as a "Guest"  Try signing up as a member (painless!) and the see if you can go back and edit.  Otherwise contact the admin(s) of the page  -- they can delete, but then you will have to repost.

3 hours ago, Atul Kapur said:

It [serpentine count] can be faster than the traditional counted vote.

And, in my experience, more reliable in arriving at correct numbers, probably due to the self-correcting nature of the process.

Please start your question, even though it is an old subject, in a "New Topic.  Thanks

Glad to help.

If the Board adopted your "bad" motion, the Board can rescind it.

If the general membership adopted "baddie" the gen-mem will have to be asked to rescind it, unless the bylaws give the Board authority to act for the association between meetings -- this would be in the bylaws.

looks like you are home free.  Just be sure to give notice for the rescind motion in case there is controversy. That will assure majority decisions.

Arrange for someone -- a board member -- to move to rescind the previously adopted "bad" motion next board meeting.  See p. 305 for important voting details.

However...  you mention that the "bad" motion eliminated a position.  If the position was originall established in the bylaws, and you amended them, then you will need a new motion -- bylaw amendment -- to restore he position, if that is your intent.

True of course, per RONR, which then raises the question whether wfd086's first organization which includes "always in order" in the bylaws, has superseded those exceptions.  Questions like this are why it is best NOT to restate RONR's rules in your bylaws.

If your organization has adopted RONR, then a motion to adjourn is always in order no matter whether the bylaws say it is or are silent on the matter.

Nothing in RONR prevents any member from running for any office in an association, no matter how nefarious the member's past may have been.  It is up to the voters to decide if they wish to place the person in question in office.

I did indeed misread the question.  In my (now corrected!) view the adopted amendment did not change the main motion "substantially" and the second attempt at inserting "large" was out of order.

But I still don't know (fer sher) what Guest SSA means by the "settled rule".

I'm not clear what you mean by the "Settled Rule" (it isn't an RONR term) but the second try at inserting "large" is (most likely) proper because the original question, the main motion, has substantially changed (from "trust" to "account") since the first "large" amendment was defeated.

That is indeed an open-ended provision. The "standard" answer to its meaning is (page 588) that your association has to decide.

IMO (worth every penny you pay for it) the best bet would be for the association to adopt a motion simply stating how many "plus" board members it wants before the election takes place.

Then set out to amend your bylaws accordingly.

If there are "open meeting" laws, or equivalent, file a lawsuit (if you are of the litigious sort), or at least threaten to do so.  But be sure you have grounds to do so, and standing, I suppose.  (Non-Lawyer typing here. Check with a real one.)

Correct.

And, although this is a tough educational chore to pull off (as the word "agenda" is very often misused), it would be best to refer the the "list-of-all-the-things-that-are-going-to-take-place-at-the-meeting" as simply the Schedule or Program for the meeting.

"Agenda", in RONR-land, has a very specific meaning, found on page 371:  it is simply a list of motions that are known about ahead of time which can be presented to the membership at the meeting.  If the membership adopts the agenda, they are simply agreeing to schedule those motions to come up as "General Orders" later on in the meeting.  Nothing more, nothing less.

The "Program" is typically a (printed) presentation of the Standard order of business (page 26), fleshed out with specific details.  The part of the order of business called "General Orders"  (and sometimes "special orders") is where the agenda items will be found.

In case it wasn't emphasized in the earlier responses, a "special committee" is established to take care of one or more specific tasks - when they are done and the committee reports back, the committee ceases to exist.  Approving an annual meeting minutes could be an example.

If you had something more permanent in mind -- a "ways and means" committee, say, that had a continuing job related to raising funds with no end in sight -- that would be a "Standing Committee", which exists until it is formally disbanded by a motion of some sort.

See page 489ff. for more details (LOTS of them!).  Don't worry about "committee of the whole".

Also, out of curiosity, what is that "one committee" you spoke of in your second posting?

I gotta wait until morning coffee sinks in before jumping in with assertions as to what is or is not in RONR.  Sorry.