Jay M

Thank Rich. I agree with your suggestion to make a provision in the bylaws helps a lot

Thanks Josh. We will propose to appoint a committee in the coming general body meeting.

Thanks for your help

In this case Board is insisting to see minutes because the next general body takes place after a long time. who appointa the committe to review the general body minutes? Board or general body ?Usully annual gb takes place once in year so waiting for a year is okay?

Removal from Office 62:16 Except as the bylaws may provide otherwise, any regularly elected officer of a permanent society can be removed from office by the society's assembly as follows: • If the bylaws provide that officers shall serve “for __ years or until their successors are elected,” the officer in question can be removed from office by adoption of a motion to do so. The vote required for adoption of this incidental main motion is (a) a two-thirds vote, (b) a majority vote when previous notice (as defined in 10:44) has been given, or (c) a vote of a majority of the entire membership—any one of which will suffice. A motion to remove an officer from office is a question of privilege (19) affecting the organization of the assembly, and so also is the filling of any vacancy created by the adoption of such a motion. 6 • If, however, the bylaws provide that officers shall serve only a fixed term, such as “for two years” (which is not a recommended wording; see 56:28), or if they provide that officers shall serve “for __ years and until their successors are elected,” an officer can be removed from office only for cause—that is, neglect of duty in office or misconduct—in accordance with the procedures described in 63; that is, an investigating committee must be appointed, charges must be preferred, and a formal trial must be held.

Our general body meeting was held 7 months ago. Our board of trustees meet every month. The then secrteary did not prepare minutes of general body meeting. He is no more secretary for this year but stil a board member. Our organization scheduled a general body meeting for next month. Meanwhile some of the board memebers are insisting to present the minutes of the last year General body to the board. The previous year secretary is saying he will present minutes only to the general body and this board has no authority to verify the accuracy of the minutes. My question is what are the guide lines in preparing and presenting the minutes of the general body or and to the board? thnaks

Thanks Rob. I understood that the written motion does not give any priority over agenda items order. Thanks

Atul for all general body meetings for a long time. Thanks

I remember now I read this as one of the ground rules in a general body meeting of our association. Thanks for your clarification.

I read written motions take priority over the other motions. I wonder what is is the procedure to follow this rule? Suppose if there is an approved agenda with number of items can a member propose a written motion on any agenda items at any time with out waiting for the item come up for discussion? Please clarify . Thanks in advance

Thanks J.J. and Joshua Katz!

I wonder can we move and pass a motion in the excutive session? If yes what is the procedure to approve the minutes passed in the excutive seeions Thanks

Instead of setting up certain percentage of total membership to constitute quorum is it a good idea to setup a fixed number like 50, 100 people shall constitute quorum for a body which got 1400 members? What are the basic guide lines in setting up a quorum ? What do you recommend for a organization with 1500 members? Thanks in advance

Thanks Josh for sharing your opinion

Thanks Josh for your comments!

Our not for profit organization have the following Sections in the constitution and bylaws Section 2: Purposes. 1. TAG is formed for the following purposes: I. To establish and maintain Hindu Temples built and serviced in the traditional Hindu style II. To establish and maintain a Community Center III. To promote Hindu Dharma (Religion and Traditions) and culture IV. To promote inter-religious, social, and cultural understanding V. To support humanitarian causes VI. To Promote Educational Activities 2. Section 5: Disqualification of Membership Rights: Demonstrated activities against the purposes of the corporation as defined in Article I shall constitute grounds for disqualification from membership. This will be determined by a vote of two-thirds (2/3) of the total membership of the Board of Trustees. Any member so disqualified shall be eligible for reinstatement subject to the approval of a majority of the total membership of the Board of Trustees. Now my questions is to take out a member from the organization what are the steps involved? Do we need to give a specific notice follow a specific procedure? Is it required to mention the text of proposed motion in the meeting notice? Please comment. Thanks in advance

Thanks a lot Josh

Thanks Josh. does in the next valid meeting the board can pass a resolution to approve the resolutions made in zoom call meeting? or only actions taken by the officers to implement the resolutions passed in the invalid meeting?

I agree with you it is debatable. If a notice is sent out before the meeting to that effect due to emergency situation the meeting will be held in remotely then is meeting in order? Or once the meeting is conducted on zoom can the board ratify the validity of the meeting?

Yes there is another reference : Section 11: Attendance of the Trustees at the regularly scheduled monthly Board meetings: Section 11a: The Board may permit a trustee to participate in the Board meeting using a telephone or Video conference facilities, under certain conditions like family or personal emergencies, or if the Trustee is out of town but would like to participate in the meeting. In such case after proper identification of the Trustee, a speakerphone shall be used during the meeting. That Trustee shall be available for more than 3/4th of the duration of the meeting, and all such participations shall be recorded.

In our constitution it is stated under Section 5: Special Meetings: A special meeting of the Board of Trustees may be called by or at the request of the President, or any six (6) trustees. Special meetings of the Board of Trustees shall be held at the principal office of the corporation. I wonder due to bad weather if the meeting held on a zoom call is it a valid meeting ? Thanks in advance Jay Mettupalli

Thanks Gary

Thanks to Joshua Katz, Weldon Merritt and Josh Martin for all your valuable responses.

What is the effect of approving, not approving and pending of approval of the minutes? I believe once a resolution is approved it is in operation immediately. Some times it takes months to approve the minutes. I wonder if necessary can we start implementing the resolutions without waiting for the approval of the minutes ? Thanks in advance.

Thanks Josh and Joshua for your answers.