Hand out reports to members before approved by board

[Guest Jerry]

Financial reports are handed out to members at our Homeowners Association meetings. THe board has to approve not the members. If there are corrections, members do not make that note in the papers distributed out and then they can be mis represented when shared with neighbors etc.

Is this correct? THANKS!

[Chris Harrison]

Financial reports are handed out to members at our Homeowners Association meetings. THe board has to approve not the members. If there are corrections, members do not make that note in the papers distributed out and then they can be mis represented when shared with neighbors etc.

Is this correct? THANKS!

The Board only has the authority given to it by the bylaws.

[Kim Goldsworthy]

Financial reports are handed out to members at our Homeowners Association meetings.

The board has to approve, not the members.

If there are corrections, members do not make that note in the papers distributed out and then they can be mis-represented when shared with neighbors etc.

Is this correct?

That is your own doing.

There is nothing in Robert's Rules of Order which implies that reports which need approval from a board are to be pre-distributed to anyone (other than, perhaps, members of the board).

There is nothing in Robert's Rules of Order which implies that, if corrections are done to a report, that somehow, someone must find all the pre-distributed hard copies and correct those hard copies.

You have been "hoist by your own petard." [Wm. Shakespeare, "Hamlet"]

If you don't like the practice, then CHANGE THE PRACTICE.

***

Old vaudeville joke:

Patient: "Doctor, it hurts when I do -- this."

Doctor: "Then don't do that."

[Guest Jerry]

Financial reports are handed out to members at our Homeowners Association meetings. THe board has to approve not the members. If there are corrections, members do not make that note in the papers distributed out and then they can be mis represented when shared with neighbors etc.

Is this correct? THANKS!

Thank you for the response. I do not feel comfortable handing out info that has not been approved by the board. It seems however that some board members do not see the improtance of making sure the members receive information that is correct (to the best of board ability). And one board members feels he can do whatever he pleases. My fear is that perhaps in the future it will bit the board. As your side comments state.

THere seems to be 4 folks that continue to cause disruption at our meetings and seem to be trying to bring down a couple board members by misrepresenting things that have been said at the meetings.

THanks!

[Chris Harrison]

Thank you for the response. I do not feel comfortable handing out info that has not been approved by the board. It seems however that some board members do not see the improtance of making sure the members receive information that is correct (to the best of board ability). And one board members feels he can do whatever he pleases. My fear is that perhaps in the future it will bit the board. As your side comments state.

THere seems to be 4 folks that continue to cause disruption at our meetings and seem to be trying to bring down a couple board members by misrepresenting things that have been said at the meetings.

Well the Board and/or Membership can adopt a motion prohibiting any Board member from distributing Financial Reports (and any other documents you all include) to the Membership until it has been officially approved by the Board (or ordered by the Membership). After that if it is done again the member should be disciplined (see FAQ #20).

[Gary Novosielski]

Or insist that preliminary reports, if they are handed out, are clearly marked "D R A F T" and have a disclaimer to the effect that they have not been audited and are subject to further correction.

For that matter, it is not appropriate for the board to be "approving" these reports, unless the board itself happens to be a team of auditors. If not, the reports should simply be placed on file, subject to future audit, whose interval should be provided for in the bylaws, or by standing rule.