Guest B. Matthews Posted June 13, 2012 at 08:53 AM Report Share Posted June 13, 2012 at 08:53 AM When the secretary types the minutes, she sends them to the chairman. The chairman will make "corrections" or "changes" and does not send them back to the secretary but sends them out via email to board members as the official minutes. Is this proper procedure and if not, how is it remedied. Link to comment Share on other sites More sharing options...
jstackpo Posted June 13, 2012 at 09:52 AM Report Share Posted June 13, 2012 at 09:52 AM Not proper. Proper sequence: Sec writes them. Reads them to the assembly at the next meeting. They are then approved, possibly with corrections agreed upon by the members present. That makes them the "official" minutes. They are kept in the Sec's book, or computer, for future reference.See p. 468 for more details. Notice there is NO prior involvement by the chairman. Link to comment Share on other sites More sharing options...
Sean Hunt Posted June 13, 2012 at 06:10 PM Report Share Posted June 13, 2012 at 06:10 PM Not proper.Proper sequence: Sec writes them. Reads them to the assembly at the next meeting. They are then approved, possibly with corrections agreed upon by the members present. That makes them the "official" minutes. They are kept in the Sec's book, or computer, for future reference.See p. 468 for more details. Notice there is NO prior involvement by the chairman.Although if the Secretary wishes, there is nothing wrong with consulting with the chairman for advice. He is not, however, required to do so, and if the minutes are to be circulated to members before the meeting, that should be done by the Secretary. Link to comment Share on other sites More sharing options...
jstackpo Posted June 13, 2012 at 08:40 PM Report Share Posted June 13, 2012 at 08:40 PM And clearly marked as "DRAFT" minutes. Link to comment Share on other sites More sharing options...
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