Executive Session Minutes

[Jennifer]

In addition to regular Board Meeting Minutes, can we keep a separate set of Executive Session Minutes to only be presented and approved each month during Executive Session?  Thank you.

[George Mervosh]

23 minutes ago, Jennifer said:

In addition to regular Board Meeting Minutes, can we keep a separate set of Executive Session Minutes to only be presented and approved each month during Executive Session?  Thank you.

There's really no rule requiring a separate set of minutes, but I can see the practical advantage of not burying it in the middle of the entire meeting's minutes. As long as the board is in executive session when it approves the portion of the meeting that was held in executive session you're fine.

[Kim Goldsworthy]

If you are going to photocopy (or computer-print several "originals") of the minutes for distribution to outside parties, then it makes sense to have a separate page, or separate document, for your executive session minutes, so that when you do your photocopying (or do your printing), you do not include text from your executive session.

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Robert's Rules of Order's rule about "minutes" in general never needs to draw such a distinction, since whoever may read minutes of a regular session is assuming to be authorized to read minutes of executive session. -- A member is a member. -- There is no risk involved in embedding secure text right smack dab in the middle of a sheet of paper whose top part and bottom part hold text from the regular session.

If your situation is otherwise, then, yes, do what you can to keep the two kinds of minutes separate.