coleche Posted April 27, 2018 at 10:26 AM Report Share Posted April 27, 2018 at 10:26 AM Our organization is revising its Policy and Procedures by our Policy and Procedures committee. Our bylaws call for nominations from the floor at our annual conference. This committee wants to delete nominations from the floor and have a final call for nominations 7 days prior to the convention. Is this valid? The committee is saying they can put this in the Policy and Procedures as part of the nominating process. The Policy and Procedures is approved by the board only and not the membership. This does not seem right! Please advise where I can find this in Roberts. Thank you! Quote Link to comment Share on other sites More sharing options...
jstackpo Posted April 27, 2018 at 11:08 AM Report Share Posted April 27, 2018 at 11:08 AM You are correct - eliminating floor nominations, normally taking place right after the Nominating Committee presents its choices, is a restriction on members rights that must be placed in bylaws. A P&P document won't do it. Pages 435 & 573. Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted April 27, 2018 at 11:41 AM Report Share Posted April 27, 2018 at 11:41 AM Well, one thing we can say for sure is that, since this organization's bylaws call for nominations from the floor at its annual conference, the bylaws will have to be amended in order to make any change in this regard. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted April 27, 2018 at 12:52 PM Report Share Posted April 27, 2018 at 12:52 PM I agree that if the bylaws require that nominations from the floor be permitted, the only way to prevent them would be by amending the bylaws. However, it is my understanding that if the bylaws are silent on that point, then preventing nominations from the floor could indeed be accomplished by the adoption of a Special Rule of Order. I don't think that including it in a policies and procedures manual would suffice unless it is adopted by the vote required to adopt it as a Special Rule of Order Quote Link to comment Share on other sites More sharing options...
jstackpo Posted April 27, 2018 at 02:35 PM Report Share Posted April 27, 2018 at 02:35 PM (edited) Yeah, the book is a little cloudy on whether a bylaw amendment is necessary, or a Special Rule is sufficient to bar floor nominations. Edited April 27, 2018 at 02:36 PM by jstackpo Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted April 27, 2018 at 03:43 PM Report Share Posted April 27, 2018 at 03:43 PM 1 hour ago, jstackpo said: Yeah, the book is a little cloudy on whether a bylaw amendment is necessary, or a Special Rule is sufficient to bar floor nominations. Gonna' blame the book, huh? 🙂 Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 27, 2018 at 06:01 PM Report Share Posted April 27, 2018 at 06:01 PM 3 hours ago, jstackpo said: Yeah, the book is a little cloudy on whether a bylaw amendment is necessary, or a Special Rule is sufficient to bar floor nominations. What is it that you think is “cloudy” in this regard? The general rule on this subject is that “Special rules of order supersede any rules in the parliamentary authority with which they may conflict... However, when the parliamentary authority is prescribed in the bylaws, and that authority states that a certain rule can be altered only by a provision in the bylaws, no special rule of order can supersede that rule.” (RONR, 11th ed., pg. 16) I am not aware of any statements in RONR which suggest that the rule in question can only be altered by a provision in the bylaws. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted April 27, 2018 at 06:58 PM Report Share Posted April 27, 2018 at 06:58 PM 38 minutes ago, Josh Martin said: I am not aware of any statements in RONR which suggest that the rule in question can only be altered by a provision in the bylaws. Nor am I aware of any explicit statement. However, page 435 is extremely firm in the line 11-12 requirement that "the chair must [emphasis added] call for further nominations...". The use of "must" emphasizes that any member has the basic (see p. 287, line 25) right to make a floor nomination; abrogating such a basic right by a rule that applies generally to all members (rather than in a specific situation of an ongoing nomination) would require a rule placed in the bylaws. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 27, 2018 at 09:11 PM Report Share Posted April 27, 2018 at 09:11 PM 2 hours ago, jstackpo said: abrogating such a basic right by a rule that applies generally to all members (rather than in a specific situation of an ongoing nomination) would require a rule placed in the bylaws. What is the basis of this claim? Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted April 27, 2018 at 10:02 PM Report Share Posted April 27, 2018 at 10:02 PM 3 hours ago, jstackpo said: Nor am I aware of any explicit statement. However, page 435 is extremely firm in the line 11-12 requirement that "the chair must [emphasis added] call for further nominations...". The use of "must" emphasizes that any member has the basic (see p. 287, line 25) right to make a floor nomination; abrogating such a basic right by a rule that applies generally to all members (rather than in a specific situation of an ongoing nomination) would require a rule placed in the bylaws. The latter citation also says that this "basic right" may be suspended by a two-thirds vote, making it less than inviolable. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted April 27, 2018 at 10:04 PM Report Share Posted April 27, 2018 at 10:04 PM Basic rights cannot be suspended - p. 264, lines 6-13 (which explicitly includes making nominations). So the only way to "get around" the basic right to nominate, is to take away the right via a bylaw (or, as p. 264 notes, in disciplinary procedures). Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 28, 2018 at 03:37 AM Report Share Posted April 28, 2018 at 03:37 AM (edited) 5 hours ago, jstackpo said: Basic rights cannot be suspended - p. 264, lines 6-13 (which explicitly includes making nominations). So the only way to "get around" the basic right to nominate, is to take away the right via a bylaw (or, as p. 264 notes, in disciplinary procedures). The exact quote on pg. 264 reads as follows: ”Rules protecting a basic right of the individual member cannot be suspended. Thus, while generally applicable limits on debate and the making of motions may be imposed by motions such as the Previous Question, the rules may not be suspended so as to deny any particular member the right to attend meetings, make motions or nominations, speak in debate, give previous notice, or vote. These basic rights may be curtailed only through disciplinary proceedings.” (RONR, 11th ed., pg. 264) As the citation states “while generally applicable limits may be imposed by motions such as the Previous Question, the rules may not be suspended so as to deny any particular member the right to attend meetings, make motions or nominations, speak in debate, give previous notice, or vote.” As I understand the facts, the proposed rule is one which applies “generally applicable limits” and not one which denies “any particular member” his rights. I would also argue that the proposed rule does not, in fact, deny anyone of the right to make nominations - it merely specifies the manner in which nominations may be made. Therefore, if the bylaws were silent on this subject, it would seem to me that a special rule of order would be sufficient to require members to make nominations one week prior to the annual meeting, rather than from the floor. In this particular case, however, the organization’s bylaws specifically provide that nominations from the floor are in order, and no special rule of order in conflict with the bylaws may be adopted. Edited April 28, 2018 at 03:38 AM by Josh Martin Quote Link to comment Share on other sites More sharing options...
coleche Posted April 28, 2018 at 12:09 PM Author Report Share Posted April 28, 2018 at 12:09 PM On 4/27/2018 at 7:41 AM, Daniel H. Honemann said: Well, one thing we can say for sure is that, since this organization's bylaws call for nominations from the floor at its annual conference, the bylaws will have to be amended in order to make any change in this regard. Thank you Quote Link to comment Share on other sites More sharing options...
coleche Posted April 28, 2018 at 12:12 PM Author Report Share Posted April 28, 2018 at 12:12 PM Great comments thank you so much!! Quote Link to comment Share on other sites More sharing options...
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