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Motions from a Committee


Guest Bill Spiers
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The Executive Board is comprised  of voting members and non-voting committee chairs.  Can a committee chair, who is non-voting, present a motion?  If so, does it require a second?  All of the members of the committee are members of the association, but not part of the Executive Board voting on the issue.  Also, if a voting member presents a motion from a committee not comprised of voting members of the Executive Board, does their motion require a second from a voting member?  Questions are similar, but enough variance to ask both.  This question came up in an Executive Board meeting today and I could not find the answer.

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53 minutes ago, Guest Bill Spiers said:

Can a committee chair, who is non-voting, present a motion?

There is no such thing as “non-voting members” in RONR. If your organization has created such members in its bylaws, your organization will have to interpret its own rules on this subject. See RONR, 11th ed., pgs. 588-591 for some Principles of Interpretation.

53 minutes ago, Guest Bill Spiers said:

If so, does it require a second?

For starters, it must be understood that under the small board rules (which are generally used in boards with not more than about a dozen members present), seconds are not required in any event. See RONR, 11th ed., pgs. 487-488.

If your board is not using the small board rules, a second would not be required if the committee chair is making a motion on behalf of a committee. If he is simply making a motion on his own, a second would be required. See RONR, 11th ed., pgs. 36, 507.

53 minutes ago, Guest Bill Spiers said:

Also, if a voting member presents a motion from a committee not comprised of voting members of the Executive Board, does their motion require a second from a voting member?

Is the person making the motion himself a member of the committee? If so, no second is required. If not, a second is required. See RONR, 11th ed., pgs. 36, 507.

Another case in which a second would be required is if the committee consists of only one person, but that does not appear to be the case here.

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12 hours ago, Bill Spiers said:

They are voting members of the association, but not voting members of the Executive Board.  Does that make a difference?

No. As I understand the facts, the meeting in question is a meeting of the Executive Board, so only their membership status on the board is relevant.

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