Guest Ray Dixon Posted February 18, 2019 at 03:34 AM Report Share Posted February 18, 2019 at 03:34 AM Situation: Draft minutes, not yet approved as written. Reflect an Executive Session was "entered" by the Board, then goes on to describe an action taken and voted upon in that session. The action was to form an ad hoc committee that should study a matter brought to the Board via letter from a constituent. Vote on the motion to form an ad hoc committee for study and report was approved 3 Yes, 2 No. Study results have not been reported to the Board, Minutes of the Meeting have not been approved as written. Rescind and expunge from the draft minutes? Amend the draft minutes to remove the Executive Session because it was Out of Order and should not have taken place? Do not approve the minutes as written, expunge the complete record of the executive session from the minutes? Other??? Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted February 18, 2019 at 03:53 AM Report Share Posted February 18, 2019 at 03:53 AM The minutes should reflect that the board entered executive session, that it left executive session, and what happened after. They should not reflect what happened during executive session; that should be in separate minutes, to be approved in executive session. There's no need to rescind or expunge anything, particularly since the minutes have not been approved. Either the secretary can fix them (preferable, since it sort of defeats the point of executive session to discuss "we need to remove this because it happened in executive session" at a meeting) or they can be amended while pending. Nothing you've said indicates that executive session was out of order, but if it was, that's no reason not to put it in the minutes. Minutes are a record of what was done, not what should have been done. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted February 18, 2019 at 04:29 AM Report Share Posted February 18, 2019 at 04:29 AM (edited) Guest Ray, in the future please ask a new question by starting a new topic, even if it seems that your question fits with an existing topic. Mr. Gerber explains how to start a new topic in the first pinned post in the forum. It says, "IMPORTANT, READ THIS FIRST" That's the custom and preferred procedure in this forum. Edited February 18, 2019 at 04:31 AM by Richard Brown Edited last sentence Quote Link to comment Share on other sites More sharing options...
Guest Ray Dixon Posted February 18, 2019 at 04:36 AM Report Share Posted February 18, 2019 at 04:36 AM Ray 40 minutes ago, Joshua Katz said: 5 minutes ago, Richard Brown said: Guest Ray, in the future please ask a new question by starting a new topic, even if it seems that your question fits with an existing topic. Mr. Gerber explains how to start a new topic in the first pinned post in the forum. That's the custom and preferred procedure in this forum. Good to know. Thank you. ROGER WILCO Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 18, 2019 at 03:49 PM Report Share Posted February 18, 2019 at 03:49 PM 10 hours ago, Guest Ray Dixon said: ROGER WILCO In Signal Corps training, saying that would win you the "Sky King" award, which consisted of an assignment to clean the latrine. The logic is that the prosign ROGER means I have received and understood you, while WILCO means I have received and understood your instructions and will comply. Thus, ROGER WILCO is redundant, a cardinal sin in radio procedure. But rather than appear overly pedantic, I'd like to welcome you to the forum and hope you find it useful and informative (in stark contrast to my comment above.) Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted February 18, 2019 at 04:40 PM Report Share Posted February 18, 2019 at 04:40 PM 46 minutes ago, Gary Novosielski said: In Signal Corps training, saying that would win you the "Sky King" award, which consisted of an assignment to clean the latrine. The logic is that the prosign ROGER means I have received and understood you, while WILCO means I have received and understood your instructions and will comply. Thus, ROGER WILCO is redundant, a cardinal sin in radio procedure. Yeah, and I'd grant the same award to those who say "over and out", which I'm afraid we hear rather frequently. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 18, 2019 at 05:32 PM Report Share Posted February 18, 2019 at 05:32 PM 39 minutes ago, Daniel H. Honemann said: Yeah, and I'd grant the same award to those who say "over and out", which I'm afraid we hear rather frequently. Indeed, that would also win, as the two are exact opposites. The award was named after the Sky King TV show, wherein niece Penny would use wretched procedure on the radio to Uncle Schuyler's plane. E.g. "ROGER WILCO, OVER and OUT, Uncle Sky!" That one would have earned her three awards simultaneously: one for the ROGER WILCO, as noted, but also one for the OVER and OUT, plus one for saying anything whatsoever following either. Quote Link to comment Share on other sites More sharing options...
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