Guest Liz Redwing Posted August 27, 2019 at 06:38 PM Report Share Posted August 27, 2019 at 06:38 PM One of our board members want to email the rest of the board prior to our next official board meeting (we're dark this month) but has not gotten approval from our president (who is now out of the country). She feels uncomfortable doing so, but I encouraged her to do it as she is the official chairperson of the committee that she wants to discuss. what do you think? Thanks, Liz Quote Link to comment Share on other sites More sharing options...
Chris Harrison Posted August 27, 2019 at 06:58 PM Report Share Posted August 27, 2019 at 06:58 PM Why does she think she needs the President's permission to email the rest of the Board? Is there a rule stating such? If there is no rule then nothing in RONR prohibits her from talking to whoever she wants by whatever means she wants. That being said, no business can be conducted by email (or in any other way outside of a meeting) unless the Bylaws specifically permits it. By that I mean that while she (and the rest of the Board) can discuss what the Committee's been up to and what they want the Board to do in regards to it, none of that discussion constitutes decisions that are binding on the Board. Quote Link to comment Share on other sites More sharing options...
Guest Emergency bylaw change Posted August 27, 2019 at 11:12 PM Report Share Posted August 27, 2019 at 11:12 PM Can a bylaw be voted on via email? It was stated as an emergency bylaw? This was submitted via email also. Cheryl Quote Link to comment Share on other sites More sharing options...
jstackpo Posted August 27, 2019 at 11:22 PM Report Share Posted August 27, 2019 at 11:22 PM Nope, unless such mail votes are authorized in the byaws -- which seems quite unlikely Quote Link to comment Share on other sites More sharing options...
Guest Cheryl Posted August 28, 2019 at 12:38 AM Report Share Posted August 28, 2019 at 12:38 AM Okay, thank you. Another question So if an emergency, bylaw was voted on via email and passed, then presented 6 months later to our annual business meeting is it valid then? Cheryl Quote Link to comment Share on other sites More sharing options...
jstackpo Posted August 28, 2019 at 12:45 AM Report Share Posted August 28, 2019 at 12:45 AM Maybe. In the run-up to the Annual Meeting was a notice of the intent to adopt bylaw amendments (presumably that is required by the current bylaws) sent around? And were any other rules followed, found in the current bylaws, that describe how bylaw amendments are to be presented? Quote Link to comment Share on other sites More sharing options...
Guest Cheryl Posted August 28, 2019 at 12:58 AM Report Share Posted August 28, 2019 at 12:58 AM Yes, they were distributed in our Journal in the appropriate time prior to the annual meeting. Displayed and presented and accepted at the meeting. Which is what the current bylaws state must be done. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted August 28, 2019 at 01:16 AM Report Share Posted August 28, 2019 at 01:16 AM Sounds like your bylaws were properly amended, at the annual meeting. The email vote did not amend the bylaws, so the effective date of the amendment was the date it was passed at the meeting. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted August 28, 2019 at 03:56 AM Report Share Posted August 28, 2019 at 03:56 AM 4 hours ago, Guest Emergency bylaw change said: Can a bylaw be voted on via email? It was stated as an emergency bylaw? This was submitted via email also. Cheryl No. The bylaws probably contain specific rules for their own amendment, probably a required advance notice of any proposed amendments and a vote threshold that must be met, possibly with other requirements. These rules must be followed to the letter. Quote Link to comment Share on other sites More sharing options...
Guest Cheryl Posted August 29, 2019 at 10:51 PM Report Share Posted August 29, 2019 at 10:51 PM So we have decided to have a social meeting The bylaws to change edit and repeal. The questions is does the Bylaws committee have to give the bylaws they want changes to the rest of the board prior to the meeting? Or just to the bylaws committee chairperson? Which are then presented to the board at the special meeting? Also, If we want to in effect immediately is that possible to do provided we do a mailing to our members? Within 30 days? Cheryl Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted August 29, 2019 at 11:55 PM Report Share Posted August 29, 2019 at 11:55 PM The answers to your questions about what procedure you need to follow to amend your bylaws should be in the bylaws themselves. Look in the Articles on Amendiments to the Bylaws and in the articles about the Bylaws Committee. If you follow the proper processes (and assuming that you are allowed to amend your bylaws at a special meeting) then the amendments take effect immediately upon their adoption (unless your bylaws say differently). Quote Link to comment Share on other sites More sharing options...
CB2 Posted August 30, 2019 at 12:07 AM Report Share Posted August 30, 2019 at 12:07 AM Okay thank you. Quote Link to comment Share on other sites More sharing options...
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