Guest Susie Posted October 7, 2019 at 09:15 PM Report Share Posted October 7, 2019 at 09:15 PM Our commission read over a proposal for services. It stated the description of services, timetable and terms for payment. The commission approved payment and the work is complete. Minutes of that meeting read “Resolution to approve the market analysis proposal from XYZ Group, not to exceed $Xx,Xxx . . . “ My question is : shouldn’t the motion read “..approve the expenditure for the market analysis proposal ..”? Or did we approve funding, not just OK the proposal? Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 7, 2019 at 10:00 PM Report Share Posted October 7, 2019 at 10:00 PM 42 minutes ago, Guest Susie said: Our commission read over a proposal for services. It stated the description of services, timetable and terms for payment. The commission approved payment and the work is complete. Minutes of that meeting read “Resolution to approve the market analysis proposal from XYZ Group, not to exceed $Xx,Xxx . . . “ My question is : shouldn’t the motion read “..approve the expenditure for the market analysis proposal ..”? Or did we approve funding, not just OK the proposal? What was the exact wording of the motion at the meeting? That is what the minutes should read. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 8, 2019 at 07:29 PM Report Share Posted October 8, 2019 at 07:29 PM 22 hours ago, Guest Susie said: Our commission read over a proposal for services. It stated the description of services, timetable and terms for payment. The commission approved payment and the work is complete. Minutes of that meeting read “Resolution to approve the market analysis proposal from XYZ Group, not to exceed $Xx,Xxx . . . “ My question is : shouldn’t the motion read “..approve the expenditure for the market analysis proposal ..”? Or did we approve funding, not just OK the proposal? It seems to me, if the proposal contained an amount, that agreeing to the proposal itself amounts to approving an expenditure of the amount. But that has no bearing on what belongs in the minutes. The minutes are to contain a record of the motion that was actually approved--word for word. Quote Link to comment Share on other sites More sharing options...
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