Guest Len Jones Posted March 1, 2020 at 05:17 AM Report Share Posted March 1, 2020 at 05:17 AM Can the president appoint a non-board member to take the minutes of a meeting when the board has a duly elected secretary, and without approval of the board members? Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted March 1, 2020 at 11:21 AM Report Share Posted March 1, 2020 at 11:21 AM Not unless your bylaws authorize it. However, the president may ask a member or non member who is attending the meeting to take notes for his personal use in addition to the secretary’s minutes. Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 1, 2020 at 04:47 PM Report Share Posted March 1, 2020 at 04:47 PM May an elected official take personal notes in Executive Session & take them outside of Executive Session (home or to the office)? Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted March 1, 2020 at 04:56 PM Report Share Posted March 1, 2020 at 04:56 PM 4 minutes ago, Guest Guest said: May an elected official take personal notes in Executive Session & take them outside of Executive Session (home or to the office)? Guest guest, in the future please post your question as a new topic even if it seems that might possibly fit in with an existing topic. To answer your question, nothing in RONR prevents a member from taking notes during an executive session and keeping those notes. However, since this is apparently a public body, there might well be laws or superior rules which prohibit it. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted March 1, 2020 at 06:27 PM Report Share Posted March 1, 2020 at 06:27 PM (edited) I don't have the book in front of me (and I nominate IDHTBIFOM as an approved acronym on this forum) but, as I recall, the only prohibition is that you cannot share the proceedings of what went on in executive session with those who were not there or were not entitled to be there. While the risk of that occurring is likely higher if someone has made notes and taken them home, you cannot presume that the one automatically leads to the other. Nevertheless, it may be prudent for the chair to remind members that they are responsible for the security of any notes that they take in executive session. And there are entirely legitimate reasons for someone to take notes during an executive session. To give just one example, as an aide-memoire for when they review the draft minutes. Edited March 1, 2020 at 06:34 PM by Atul Kapur Added last paragraph Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted March 2, 2020 at 02:26 AM Report Share Posted March 2, 2020 at 02:26 AM 7 hours ago, Atul Kapur said: as I recall, the only prohibition is that you cannot share the proceedings of what went on in executive session with those who were not there or were not entitled to be there. I don't think the current edition says anything so specific about what constitutes violating the secrecy of an executive session. 7 hours ago, Atul Kapur said: And there are entirely legitimate reasons for someone to take notes during an executive session. To give just one example, as an aide-memoire for when they review the draft minutes. Or, as they say on the other side of the river, an aide-mémoire. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted March 2, 2020 at 03:56 AM Report Share Posted March 2, 2020 at 03:56 AM 1 hour ago, Shmuel Gerber said: Or, as they say on the other side of the river, an aide-mémoire. I was impressed that the phone I that I was dictating into got the spelling as closely as it did. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 2, 2020 at 07:37 PM Report Share Posted March 2, 2020 at 07:37 PM 17 hours ago, Shmuel Gerber said: Or, as they say on the other side of the river, an aide-mémoire. <emphasis added> You mean in New Jersey? Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted March 2, 2020 at 08:27 PM Report Share Posted March 2, 2020 at 08:27 PM 48 minutes ago, Gary Novosielski said: You mean in New Jersey? Exactly. The people of Mount Royal, NJ, have a well deserved reputation around here for being punctilious regarding all things French. Quote Link to comment Share on other sites More sharing options...
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