Guest John Stroia Posted August 15, 2020 at 12:36 AM Report Share Posted August 15, 2020 at 12:36 AM We have a religious organization with 14 board members. Our constitution currently reads two-thirds (2/3) of the board members present is a quorum. If one person resigns from their position and the position isn't filled upon the annual general assembly meeting is a quorum two-thirds (2/3) of 14, or two-thirds (2/3) 13 members present? If there is a board member not seeking re-election and will not be able to attend the annual general assembly meeting should they submit a letter to the president of the organization and does that position count towards a quorum. Quote Link to comment Share on other sites More sharing options...
J. J. Posted August 15, 2020 at 12:10 PM Report Share Posted August 15, 2020 at 12:10 PM I think you need to quote the bylaw provision. Under what you posted if there is one member present, he would constitute 2/3 of the members present. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted August 15, 2020 at 01:36 PM Report Share Posted August 15, 2020 at 01:36 PM 12 hours ago, Guest John Stroia said: If there is a board member not seeking re-election and will not be able to attend the annual general assembly meeting should they submit a letter to the president of the organization and does that position count towards a quorum. What is the purpose of the letter? To say that they do not wish to stand for re-election? Sure, they can send such a letter if they wish. But that person is still a member of the board until (1) their term expires, or (2) until they resign and the resignation is accepted, or (3) they are removed from office. Until any of those things happens, they should still be participating in board meetings and would be counted towards quorum. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted August 15, 2020 at 03:11 PM Report Share Posted August 15, 2020 at 03:11 PM 14 hours ago, Guest John Stroia said: We have a religious organization with 14 board members. Our constitution currently reads two-thirds (2/3) of the board members present is a quorum. If one person resigns from their position and the position isn't filled upon the annual general assembly meeting is a quorum two-thirds (2/3) of 14, or two-thirds (2/3) 13 members present? Please quote the exact wording of the rule in question. 14 hours ago, Guest John Stroia said: If there is a board member not seeking re-election and will not be able to attend the annual general assembly meeting should they submit a letter to the president of the organization and does that position count towards a quorum. Even although the board member is "not seeking re-election," he still continues to serve until his current term ends, and would therefore count for purposes of determining whether a quorum is present until that occurs. Additionally, it seems unclear at times whether your questions relate to quorum for the board, the general assembly, or both. So far, you have told us what your constitution says regarding the quorum for the board, but not what it says regarding the quorum for the general assembly. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted August 15, 2020 at 04:22 PM Report Share Posted August 15, 2020 at 04:22 PM (edited) In the general case, the number of members of an assembly is reduced when a resignation has been accepted by the proper authority. Therefore, the number of members it takes to constitute a quorum has to be recalculated, based on this reduced number of members. Since there seem to be quite a number of open questions about the facts of this particular case, it is not possible to give an answer to the questions posed. Edited August 15, 2020 at 04:22 PM by Rob Elsman Quote Link to comment Share on other sites More sharing options...
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