Guest Naturalist Posted September 24, 2020 at 05:22 PM Report Share Posted September 24, 2020 at 05:22 PM During our monthly board meetings, we have reports given by various people and groups regarding activities they have accomplished, etc (not referring to secretary/treasurer type reports). Do these reports need to be approved, or are they simply part of the record as an account of what transpired throughout the month? If the time spent is accurate, can the board vote to not accept the report? Under what circumstances might that be feasible? Thanks in advance! Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted September 24, 2020 at 05:27 PM Report Share Posted September 24, 2020 at 05:27 PM 4 minutes ago, Guest Naturalist said: Do these reports need to be approved, or are they simply part of the record as an account of what transpired throughout the month? Neither. They are not approved, and are not automatically incorporated into any record. The typical response to a report is to thank the reporter. It is also common for reports to contain recommendations, which the reporting member will move on behalf of the committee. Those would appear in the minutes, of course. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted September 24, 2020 at 05:57 PM Report Share Posted September 24, 2020 at 05:57 PM 22 minutes ago, Joshua Katz said: They are not approved, and are not automatically incorporated into any record. Well, RONR (12th ed.) 51:53 says that reports containing only information ("an account of work done or a statement of fact or opinion for the assembly’s information") should be in writing and are filed. 47:35 says that "When written reports are received from boards or committees, the secretary records on them the date they were received and what further action was taken on them, and preserves them among his records. It is not necessary for an assembly to vote that a board or committee report be 'placed on file,' as that is done without a vote." I agree that this record is different from the minutes but it is part of the official record of the organization. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted September 24, 2020 at 06:27 PM Report Share Posted September 24, 2020 at 06:27 PM 29 minutes ago, Atul Kapur said: I agree that this record is different from the minutes but it is part of the official record of the organization. Agreed. I had thought these were oral reports, though. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted September 24, 2020 at 07:44 PM Report Share Posted September 24, 2020 at 07:44 PM Oral reports? "Anyone who gives an oral report spends a night in the box." RONR (12th ed.) 51:53 "Even if a report contains only an account of work done or a statement of fact or opinion for the assembly’s information, it should be in writing." Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted September 24, 2020 at 08:04 PM Report Share Posted September 24, 2020 at 08:04 PM One should not infer an is from an ought. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted September 24, 2020 at 08:28 PM Report Share Posted September 24, 2020 at 08:28 PM 21 minutes ago, Joshua Katz said: One should not infer an is from an ought. Agreed. In fact, I think it was Dr. Kapur himself who has recently referred to one or two rules as being should rules, not must rules. 😋 Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted September 24, 2020 at 09:39 PM Report Share Posted September 24, 2020 at 09:39 PM I'm not spending a night in the box, whether I should or not. It sounds like What we've got here ... is Quote Link to comment Share on other sites More sharing options...
Guest naturalist Posted September 25, 2020 at 03:13 PM Report Share Posted September 25, 2020 at 03:13 PM Thank you, gentlemen! Quote Link to comment Share on other sites More sharing options...
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