Board Chair

[Need advice]

Question:: If a Chairman of the Board has been notified by the Officers to set up a 'special meeting' and has since resigned, does it fall upon the Recording Secretary to follow through with that meeting? There was not official notice sent out with the call in information for the 'special meeting', which was going to be via ZOOM. 

Question:: Does the Recording Secretary have the same timeframe to set the meeting up? (the meeting was supposed to be tomorrow, Wednesday) Or does the Recording Secretary have a new timeframe... and how long is that timeframe??? 24 hours, 3 days?

The Recording Secretary is unable to meet the original timeframe, as the Chair sent their resignation via email late last night. (setting up a Zoom Call, getting it out to the Directors takes time.) And does the notification have to be sent to the general membership within a timeframe, again is it 24 hours or 3 days?

Bylaws state as such:

Meetings required herein are regular meetings. All other meetings are special meetings. Special meetings may be called by the Chairperson, Board of Directors, the majority vote of the Directors, the unanimous decision of the Officers, or by the membership as described below. All regular and special meetings scheduled are open to any member in good standing.

A special meeting of the membership may be initiated by a petition signed by 5% of the voting members outlining the purpose or purposes for which it is to be held and delivered to any Director. The Board will have 30 days to determine whether the five percent requirement has been met. If so, thebBoard must convene a meeting of the  membership in a timely manner. Failure to do so within 30 days permits any person signing the demand to set the time and place of the desire special meeting. 

[Josh Martin]

1 hour ago, Need advice said:

Question:: If a Chairman of the Board has been notified by the Officers to set up a 'special meeting' and has since resigned, does it fall upon the Recording Secretary to follow through with that meeting? There was not official notice sent out with the call in information for the 'special meeting', which was going to be via ZOOM. 

Question:: Does the Recording Secretary have the same timeframe to set the meeting up? (the meeting was supposed to be tomorrow, Wednesday) Or does the Recording Secretary have a new timeframe... and how long is that timeframe??? 24 hours, 3 days?

The Recording Secretary is unable to meet the original timeframe, as the Chair sent their resignation via email late last night. (setting up a Zoom Call, getting it out to the Directors takes time.) And does the notification have to be sent to the general membership within a timeframe, again is it 24 hours or 3 days?

Bylaws state as such:

Meetings required herein are regular meetings. All other meetings are special meetings. Special meetings may be called by the Chairperson, Board of Directors, the majority vote of the Directors, the unanimous decision of the Officers, or by the membership as described below. All regular and special meetings scheduled are open to any member in good standing.

A special meeting of the membership may be initiated by a petition signed by 5% of the voting members outlining the purpose or purposes for which it is to be held and delivered to any Director. The Board will have 30 days to determine whether the five percent requirement has been met. If so, thebBoard must convene a meeting of the  membership in a timely manner. Failure to do so within 30 days permits any person signing the demand to set the time and place of the desire special meeting. 

I have no idea. The rules for calling special meetings are to be found in an organization's bylaws, and your bylaws do not appear to provide answers to these questions.

[Joshua Katz]

2 hours ago, Need advice said:

Question:: If a Chairman of the Board has been notified by the Officers to set up a 'special meeting' and has since resigned, does it fall upon the Recording Secretary to follow through with that meeting? There was not official notice sent out with the call in information for the 'special meeting', which was going to be via ZOOM. 

 

Is there a vice chair? If so, that person becomes chair when the chair resigns, and then has the responsibilities of the chair.

Also, I don't see anything in the bylaws excerpt that says the chair has any particular responsibility to make the special meeting happen. It says "the board" will convene the meeting.

Edited May 5, 2021 at 12:24 AM by Joshua Katz