Guest Brenda Wright Posted May 14, 2021 at 10:43 AM Report Share Posted May 14, 2021 at 10:43 AM Our NY Teachers' Association constitution allows for any member to observe our executive board meetings. Following Robert's Rules is in our constitution. A member has recently requested executive board minutes. Do we need to give the member our minutes? Do the minutes need to be redacted if a confidential matter is dealt with? We are in NY, so I do not know if New York state law would influence this in any way. Thank you, Brenda Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted May 14, 2021 at 11:22 AM Report Share Posted May 14, 2021 at 11:22 AM 36 minutes ago, Guest Brenda Wright said: Our NY Teachers' Association constitution allows for any member to observe our executive board meetings. Following Robert's Rules is in our constitution. A member has recently requested executive board minutes. Do we need to give the member our minutes? Do the minutes need to be redacted if a confidential matter is dealt with? We are in NY, so I do not know if New York state law would influence this in any way. So far as RONR is concerned, only members of the Executive Board have a right to view minutes of the Executive Board. If the organization has not adopted its own rules on this matter, it is entirely at the board's discretion whether the board's minutes, or some redacted version of the minutes, should be shared with members of the full association. Any procedural rules in New York state law on this matter will take precedence over RONR, but what such laws may provide is beyond the scope of this forum. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted May 14, 2021 at 02:03 PM Report Share Posted May 14, 2021 at 02:03 PM Agreeing with Mr. Martin, the assembly to which the board answers (if there is one) may also require the board to produce its minutes by a 2/3 vote. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted May 16, 2021 at 02:21 AM Report Share Posted May 16, 2021 at 02:21 AM On 5/14/2021 at 6:43 AM, Guest Brenda Wright said: Our NY Teachers' Association constitution allows for any member to observe our executive board meetings. Following Robert's Rules is in our constitution. A member has recently requested executive board minutes. Do we need to give the member our minutes? Do the minutes need to be redacted if a confidential matter is dealt with? We are in NY, so I do not know if New York state law would influence this in any way. Thank you, Brenda The right to attend a meeting does not automatically grant the right to a copy of the minutes. Quote Link to comment Share on other sites More sharing options...
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